We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.
Start Date: ImmediateContract length: 12 months
This role will mainly assist Assistant Finance Manager for the following tasks: Carry out all AR related functions within finance department, including but not limited to invoice generation, tracking of receipts, preparing reminder letters, debt collections and issuance of debit and credit notes. Communicate effectively with both internal and external parties for AR related matters. Prepare timely and accurate weekly and monthly AR related reports and follow up on open issues closely if required. Able to handle petty cash, if required as part of AR function. When needs arise, the account assistant will be required to assist the data migration into new accounting system and data entries during parallel run.
Key Responsibilities
- Issue school fee and ad-hoc invoices to customers from accounting system.
- Track payments made by parents/customers from different payment gateways for school fees, CCA fees and other miscellaneous school fees.
- Update payments made by parents into accounting system on a daily basis.
- Prepare the upload of GIRO collection in bank portal.
- Prepare Debit Notes and Credit Notes whenever necessary.
- Track, reconcile and prepare refund to parents/customers.
- Carry out regular debtor reconciliations as part of monthly closing exercise, prepare statement of accounts and conduct regular reconciliation of accounts with parents.
- Carry out monthly closing for AR function and prepare monthly schedules.
- Assist to follow up on overdue fee payments from parents including school fees, learning support, school trips and other additional fees.
- Calculate and issue invoices for late payment interest charges.
- Address outstanding fee payments towards relevant parents by phone calls, emails and/or reminder statements.
- Assist annual internal/external audit by preparing relevant audit schedules.
- Assist in gathering annual audit supporting documentation.
- Assist to collate information for AR related questions.
- First point of contact with parents on behalf of the Finance team.
- Answer queries and emails from parents regarding all AR matters.
- Assist in processing payments/cash over the Customer Service Counter.
- Work closely with Admissions and other departments of school as required.
- Assist the data migration from existing system to the new system (if required).
- Assist the parallel running in the existing and new accounting systems which such needs arise.
- Other ad-hoc tasks to be assigned from time to time, including checking and replying to emails sent to a generic email address, scanning/filing of documents, dispatch finance documents when necessary & opening letters when on duty.
Knowledge and Experience
- Diploma/degree in Accounting Studies or equivalent or pursuing professional certification (eg. ACCA)
- Willing to explore in Operational Finance in Account Receivable function with focus on customer service
- Good accounting knowledge in Singapore Financial Reporting Standard
- 3- 5 years of hands-on accounting experience in AR function is preferred
Technical and Soft Skills
- Excellent Communication skills
- A team player with a proactive mindset
- Willing to learn and adapt to changes
- High-medium level in Microsoft Office Excel and Word