Primary Duties & Responsibilities
- Managing licenses (e.g. EHS, laser equipment) and Non Disclosure Agreement
- Assisting with Government grant project administration
- Coordinating visitor access, reception duties, and entry authorizations
- Coordinating with external vendors like hotels, travel agencies, and insurers
- Managing meeting rooms, calendars, and travel arrangements
- Handling office supplies, pantry stock, and general workplace upkeep
- Preparing and submitting staff expense claims and reports
- Organizing meetings, internal events, and company functions
- Creating reports and dashboards using Excel, Power BI, and internal platforms
- Handling partial purchasing tasks: sourcing, raising Purchase Requisitions
- Maintaining and updating office documentation, contracts, and work instructions
- Providing day-to-day administrative support to the GM and leadership team
Education & Experience
- Diploma or equivalent qualification
- Preferably minimum 5 years of relevant experience
- Experience in handling compliance documentation or licensing (EHS, laser, etc.) preferred
Skills
- Strong organizational and multitasking skills
- Proficiency in MS Office (Excel, Outlook), Power BI a plus
- Excellent communication and coordination abilities
- A service-oriented mindset and willingness to step in where needed
- Able to maintain confidentiality and work independently with minimal supervision
Working Conditions
- This role is 100% onsite
- 5 Day workweek from Monday to Friday
Culture Commitment
Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:
Integrity – Create an Environment of Trust
Collaboration – Innovate Through the Sharing of Ideas
Accountability – Own the Process and the Outcome
Respect – Recognize the Value in Everyone
Enthusiasm – Find a Sense of Purpose in Work
Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!
Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.