Our client is seeking highly organised and bilingual Executive Assistants (Mandarin & English) to support C-suite Executives in a fast-paced, high-trust environment.
Work location: Raffles Place
Work hours: Monday - Friday | Corporate Hours
Job Responsibilities:
- Manage the Executive calendars, including scheduling appointments, meetings and conference calls as well
as coordinating travel arrangements
- Screen and prioritise incoming calls, emails and correspondence, as well as responding to or redirecting
inquiries as appropriate
- Prepare and edit correspondences, presentations, reports and other documents for the Executive to ensure
accuracy and professionalism
- Coordinate and prepare materials for meetings, including agendas, presentations and supporting materials.
documentations
- Attend meetings with the Executive as needed – take meeting minutes and follow up on action items
- Assist with special projects and initiatives as assigned by the Executive – conduct research, compile data
and prepare reports as needed
- Coordinate the Executive events and functions, including scheduling logistics and coordinating with internal
and external stakeholders
- Manage the Executive expenses, including tracking receipts and preparing expense reports
- Maintain confidentiality and handle sensitive information with discretion and professionalism
- Handle document management, i.e. printing, binding, courier, copying and filing
- Assist in composing replies for CEO’s review and approval as and when required
- Perform general administrative tasks such as filing, photocopying, scanning and ordering supplies to support
The smooth operations of the Executive Office
- Any other ad-hoc duties assigned from time to time by the Executive
Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role
- Strong organisational and time-management skills with an ability to multitask effectively
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite and calendar tools (Google Calendar, Outlook)
- High level of professionalism, discretion, and confidentiality
- Detail-oriented with strong problem-solving abilities
- Ability to work independently in a fast-paced environment
- Flexibility to work outside regular business hours occasionally
- Fluency in both English and Chinese is required, with strong proficiency in verbal and written communication for liaising with Chinese Stakeholders/counterparts
For quicker response, please contact me directly at:
Whatsapp: Nine247221Six
Telegram: @SmoothOctomater
Email: berry.LIM@Octomate.us
Berry Lim (R23117685) | Octomate Staffing (23C1980)