Your Role at a Glance
This is a multi-functional leadership-support role for someone who thrives on structure, people, and progress. You’ll manage core business operations (Admin, HR & Finance) and provide executive support to leadership.
Key Responsibilities
Administration & Office Management
- Oversee daily office operations, procurement, and general admin duties.
- Maintain filing systems, asset tracking, and internal workflows.
- Support with grant applications, regulatory submissions, and project documentation.
- Support directors with scheduling, licenses, regulatory submissions, grant applications, and project documentation
Human Resources
- Manage end-to-end HR processes: hiring, onboarding, contracts.
- Maintain employee records, leave tracking, performance review coordination, and team engagement.
- Maintain HR records and ensure compliance with regulations.
- Coordinate performance reviews, training, and team engagement initiatives.
Accounting & Finance
- Handle bookkeeping, accounts payable/receivable, project cost tracking, expense claims and invoicing.
- Prepare basic financial reports, assist with budgeting and cashflow tracking.
- Coordinate with external accountant and support annual filings.
Executive Assistance
- Provide direct administrative support to directors including scheduling, documentations, and project tracking.
- Manage high level communications, timelines, and day-to-day support for leadership operations.
Artiste Talent Management
- Coordinate scheduling, contracts, and communications for artistes
- call times, rehearsal schedules, briefing
- Prepare artiste briefings, decks, and handle pre-event and on-site coordination.
- Manage artiste payments, rate cards, contracts, and maintain positive relations with clients & agencies.
- Serve as a point of contact for artiste relations during pre-event and on-site execution.
You are:
- Organized, proactive, and self-driven - you enjoy wearing multiple hats.
- Resourceful & thrives in dynamic, high-energy environments.
- Meticulous with a strong sense of responsibility and professionalism.
- Strong communicator who is professional yet personable in dealing with artistes, vendors, and internal teams.
- Able to handle both structured admin work and fast-paced agency environments.
- Experienced in admin, HR, and basic accounting, preferably in a creative or media setting.
Requirements
- Diploma or Degree in Business Admin, HR, Accountancy, or related fields.
- 3–5 years of experience in office administration and HR/accounting roles.
- Familiar with local HR regulations and accounting practices.
- Bonus: Prior experience with artiste/talent coordination or production environments.
- Proficiency in Microsoft Office / Google Workspace. Knowledge of accounting software (e.g. Xero, QuickBooks) is a plus.
Job Types: Full-time, Permanent
Pay: $3,000.00 - $5,000.00 per month
Benefits:
- Cell phone reimbursement
Schedule:
- Monday to Friday
Supplemental Pay:
- 13th month salary
- Yearly bonus
Work Location: In person