Facilities Administrator

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Administrator

Work Dynamics - Integrated Facilities Management

• Raise purchase requisitions/purchase orders and maintain suppliers register.

• Send reminders to service providers on billing for work done 

• Get sign off from all service providers concerning final payments for services rendered in a given year.

• Prepare and keep an updated listing of WPCs and user groups. 

• Prepare listing of internal plants and work with appointed contractor on upkeep and refresh of these plants.

• Download Invoice from SP, Landlord Portal and upload in the respective Share Drive

• Assist to upload invoices for utilities/Aircon sent via email  in the respective folders/Share Drive for RA team

• Updating DBS Monthly data for RA  
  (Tenants usage + Transport + Waste Data + Aircon Ext.)

• Assist with FM Team Service Report and 52 week planner

• Send Power Shutdown Notice to stakeholders

• Other Data Entry

• Perform any other additional ad-hoc duties as assigned

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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