Front Desk Admin Clerk

At United Language Centre (ULC), we are more than just a school — we’re a community. We're looking for a Front Desk Admin Clerk who takes pride in creating a clean, organized, and welcoming environment for our students, teachers, and visitors. If you're someone who enjoys multitasking, cares about details, and thrives in a friendly, fast-paced setting, we’d love to meet you.

Job Responsibilities

Reception & Student Support

• Greet and assist students and guests at the reception
• Answer general phone and in-person enquiries
• Provide information to students and parents, including classroom directions and course details
• Assist with children and special needs companions during class hours

Class & Scheduling Support

• Manage student attendance records
• Schedule and book lessons based on teacher and student availability
• Monitor and update class timetables and classroom assignments

Facilities Maintenance

• Ensure reception, classrooms, staff rooms, pantry, and common areas are tidy and presentable throughout the day
• Maintain proper ventilation and lighting in all teaching and shared spaces
• Check and ensure school facilities (AC, lights, speakers, whiteboards, etc.) are in working condition
• Handle classroom setup before and after each day (chairs, whiteboards, materials, etc.)

Stock & Inventory Management

• Monitor and maintain supplies (pantry, stationery, cleaning, classroom, welcome kits, etc.)
• Receive and log deliveries, and check the school mailbox
• Liaise with the person-in-charge for reordering stock when needed

Cashiering Duties

• Handle physical cash payments and vouchers securely and accurately
• Record all transactions in line with company procedures

General Admin

Support the team with ad-hoc admin tasks assigned by the reporting manager

What We’re Looking For

• Friendly, approachable personality with a strong sense of responsibility
• Excellent communication and organizational skills
• Able to multitask and stay calm in a busy environment
• Basic computer literacy (Google Workspace / MS Office)
• Prior experience in an admin or front desk role is a bonus
Enjoys working with children and families from diverse backgrounds

Why Join ULC?

• Supportive, close-knit team culture
• Opportunities to grow within a meaningful education environment
Work in a vibrant, community-oriented language school

Ready to Apply?
Send your resume and a short note about yourself to hr@unitedlanguagecentre.com. We look forward to meeting you!