Job Description
RECRUITMENT
- Recruitment and selection. Drafting of the job advertisement, post on various platform, follow up to identify suitable candidates, conduct interviews, get Management approval.
- Handles all the foreign work pass application, renewals and cancellation for employees/candidates including medical examination arrangement.
HANDLE PRE-BOARDING, ON-BOARDING AND EXIT-CLEARANCE PROCESS
TRAINING
- Training Coordination: Oversee and arrange mandatory training courses for employees, ensuring the validity of certificates and scheduling refresher courses when required.
- Training SOP & Support: Assist in developing training Standard Operating Procedures (SOPs) for central kitchen and store employees, and support the execution of on-site training.
- Learning & Development: Identify and recommend suitable training programs in line with the company’s development needs, to support employees’ continuous improvement.
MANPOWER PLANNING
- Monitor foreign worker quota closely.
- Computation the number of quota in advance.
- Analysis and find solution to maintain/increase number of quota.
INVENTORY
- Manage inventory of staff uniforms, shoes, medicine, facemask, etc.
PAYROLL
- Prepare, check and process payroll to ensuring that salary is paid timely and accurately.
STAFF WELFARE
- Carry out employee reimbursement. Check benefits claims against entitlements.
- Birthday welfare arrangement.
HR POLICY, SALARY & BENEFIT
- Study competitors of the organisation. Compare organisation's compensation and benefits programmes against industry practices.
- Review and work with Management on HR policies and procedures, employee rewards & benefits.
STAFF PERFORMANCE AND DISCIPLINARY MANAGEMENT
- Assist in performance appraisal and maintain performance records.
- Support managers in handling performance or disciplinary issues.
- Administer disciplinary procedures and prepare related documentation.
- Ensure compliance with company policies and employment laws.
PWM (PROGRESSIVE WAGE MODEL)
- To ensure the company pay the employee at least the minimum monthly wage for their respective levels to ensure compliance with the PWM.
MOM SURVEY
- Participate in MOM surveys and ad-hoc surveys.
GOVERNMENT GRANT / CLAIM
- Prepare applications for various relevant grants/claim offered by the government agencies. Eg. Childcare leave, foreign worker levy waives, SG United programmes, etc.
INSURANCES
- Handle insurance process including report and claim with related party (MOM & Insurance agency) when it is necessary.
- Renew Work Injury Compensation Insurance and Foreign Worker Medical Insurance timely. Review and compare quotations from different insurance agency upon renewal.
ADMINISTRATION WORK
- Process and prepare all types of employment-related letters including employment contracts, confirmation letters, termination letters, promotion letter, increment letters, warning letter, etc.
- Administer and update employees’ personnel database.
- Organized and maintain filling system (hard & soft copy)
- Manage office operations and provide administrative support (meetings, documents, databases, correspondence).
- Oversee retail outlet matters including opening/closing, leasing, licensing, insurance, and utilities.
- Handle HQ and central kitchen operations such as leasing, maintenance, vehicles, and compliance renewals.
- Support production and food safety compliance (SFA/NEA licensing, testing, complaints) and other tasks assigned by Management.
Job Requirement
- Degree/Diploma in any disciplines and/or Professional Diploma in Human Resources Management/At-least 2 – 3 years of HR experience.
- Good working knowledge of Singapore Employment Act and local HR practices
- Good knowledge of Government legislations (MOM, CPF and IRAS)
- Effective interpersonal and communication skills and ability to work with all levels
- Organized, independent and able to seek solutions
- Ability to organize and multi task in a fast pace environment
- Possess integrity, “Can Do” attitude with passion and a global mindset
- Attentive to details and reliable