The Personal Assistant to the CEO plays a vital role in providing comprehensive administrative and organizational support, ensuring smooth day-to-day operations within the CEO’s office.
Roles & Responsibilities:
- Serve as the primary point of contact for the CEO.
- Manage and organize the CEO’s calendar, scheduling and prioritizing meetings in alignment with business needs.
- Proactively remind the CEO of upcoming events and appointments, ensuring all necessary documents and materials are prepared in advance.
- Coordinate meetings and liaise with employees and external parties on behalf of the CEO.
- Handle expense claims, travel arrangements, and other personal errands for the CEO.
- Coordinate accounting/financial documentations with the External Accountant for monthly reports, GST filings, tax matters, grants etc
- Handle accounts payable (invoicing, payment checking and bank reconciliation)
- Maintain Company Telegram job channels
- Coordinate and support company events and meetings, both internally and externally.
Requirements:
- Highly proactive, dependable, and able to anticipate the CEO’s needs with exceptional attention to detail.
- A positive, alert, and can-do attitude.
- Discreet and trustworthy in managing confidential information.
- Tech-savvy, comfortable using social media and various technology platforms.
- Strong strategic mindset, with the ability to build relationships with diverse personalities and leadership styles.
- Entrepreneurial and value-driven, focused on adding value to the role and the organization.
- Excellent written and verbal communication skills
- Strong time management and prioritization skills, balancing the needs of the CEO and the leadership team.
- Organized, meticulous, and results-oriented, with a strong ability to get things done.
- Flexible and available to travel or work outside core business hours when required.
- *Full time (5 days/week from 1pm-9pm onsite)
- *Part Time (Min. 2 days/week 1pm-9pm onsite)
Job Types: Full-time, Part-time, Permanent
Pay: $1,200.00 - $3,200.00 per month
Expected hours: 16 – 40 per week
Benefits:
- Employee discount
- Professional development
- Promotion to permanent employee
Schedule:
- Day shift
- Late shift
- Monday to Friday
- Night shift
Work Location: In person