Job Summary:
We are seeking a detail-oriented and proactive Project Administrator to support the successful delivery of interior design projects from concept to completion. The ideal candidate will play a key role in assisting project managers and design teams by handling administrative tasks, coordinating documentation, tracking schedules, and ensuring seamless communication across all project stakeholders.
Key Responsibilities:
- Assist in preparing project proposals, contracts, schedules, and budgets
- Coordinate meetings, site visits, and presentations with clients, vendors, and internal teams
- Maintain and update project documentation including drawings, material boards, specifications, and change orders
- Monitor project timelines and deliverables to ensure deadlines are met
- Track procurement orders, deliveries, and installations of FF&E (Furniture, Fixtures & Equipment)
- Communicate with suppliers, contractors, and consultants to ensure accurate and timely information flow
- Assist in invoice preparation, budget tracking, and cost reports
- Support compliance with building regulations, permits, and legal requirements
- File and archive project records for easy retrieval and audit purposes
- Provide general administrative support to the design and project teams