The School of Humanities Undergraduate Education Office provides administrative support across the full spectrum of undergraduate education matters within the School. The Senior Executive will be a key member supporting all administrative functions related to undergraduate programmes, facilitating smooth operations and timely delivery of information and services to faculty, staff, and students.
Key responsibilities:
Work closely with Programme Coordinators and Programme Managers to support programme-related matters, but not limited to:
- Undergraduate matters
1. Admissions:
- Assist Admissions Coordinator to process applications.
- Schedule and provide logistic support for admissions test and interviews.
2. Curriculum and timetabling:
- Assist curriculum coordinator to consolidate list of course offerings and plan class timetable.
3. Course Registration:
- Assist and advise students on course registration and process appeals.
4. Student Exchange:
- Assist Exchange Coordinator in processing course matching requests for inbound and outbound students.
5. Examinations:
- Check and format exam papers.
- Coordinate and provide logistic support for decentralized and quarantine exam.
- Assist in exam marks printing.
- Provide administrative support for marks moderation meeting.
6. Hiring of Part-time Lecturers:
- Assist in paperwork for appointment of part-time lecturers.
- Update budget projection for hiring of part-time teaching staff.
7. Student Feedback on Teaching:
- Collate input from faculty and update data into the system in preparation for student feedback in teaching.
8. Final Year Project (FYP):
- Provide administrative support to the FYP Coordinator
9. Website and Publicity:
- Assist in updating of programme website
- Programme Support
- Provide general administrative support to faculty.
- Provide logistical support for departmental meetings and minutes writing.
Requirements:
- A recognised degree in any discipline.
- Prior experience in an institute of higher learning will be advantageous.
- Proficient in MS Office.
- Proficient in Online communication software such as Microsoft Teams and Zoom.
- Good interpersonal and communication skills.
- Possess exceptional administrative and organisational skills, and able to work under pressure.
- Strong organisational and time-management skills.
- Good problem solving and negotiation skills.
- Highly motivated and a self-starter.
- Meticulous and resourceful
- A strong collaborator – ability to work well within the team and with key stakeholders.
- Be highly adaptable to changes
We regret that only shortlisted candidates will be notified.