[What the role is]
Most Positive Workplace Collaboration Award – Singapore International Chamber of Commerce (SICC) Awards 2025Ranked #19 for The Straits Times Singapore’s Best Employers 2024 & 2025
As Singapore's first polytechnic, Singapore Polytechnic (SP) prides ourselves in providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life ready, work ready and world ready. Our vision is to be a caring community of inspired learners committed to serving with mastery.
Singapore Polytechnic's Professional and Adult Continuing Education (PACE) Academy is a leading continuing education and training (CET) academy that advocates the pursuit of lifelong learning and skills mastery. We offer a wide range of training programmes for adult learners to enhance their employability, and partner the industry closely in workforce development. PACE also help companies build and develop their workplace learning capabilities, solutions and systems through training and consultancy projects.
We are seeking a proactive and detail-oriented Senior Executive/Assistant Manager to join our PACE Corporate Support & Transformation team at PACE Academy, Singapore Polytechnic. In this role, you will ensure the efficient management of office facilities, assets, and resources while supporting workplace safety, business continuity, and departmental events.
[What you will be working on]
Responsibilities:-
1. Office Facilities and Resource Management
- Manage office upkeep, maintenance, and renovation projects.
- Ensure timely provisioning of office essentials (e.g., stationery, equipment) to support optimal operations.
- Implement eco-friendly measures and practices.
2. Asset Management
- Maintain an accurate inventory of office assets.
- Enforce asset management protocols and ensure compliance with audit requirements.
- Manage the disposal or return of assets as required.
3. Procurement Support
- Work closely with SP Procurement Office to implement policies and procedures in the department.
- Provide advice and necessary support for department procurement requests.
4. Workplace Safety & Health, and Business Continuity
- Ensure department is aligned to SP-wide policies and regulations in areas of office safety, security and business continuity.
- Manage the execution of Business Continuity Management (BCM), fire drills, safety and security audits as required.
5. Secretarial Support
- Manage the department calendar such as schedule and coordinate departmental meetings and events.
- Provide logistical support for such meetings and events as required.
[What we are looking for]
Requirements:-
- Minimum 2 years of experience in office and facilities management, or related fields.
- Strong project management and organisational skills with attention to detail.
- Proven experience in overseeing office improvement projects.
- Ability to work independently while collaborating effectively with stakeholders across SP.
- Candidates with expertise in asset lifecycle management (including IT and physical assets), procurement management, Workplace Safety and Health (WSH) and/or Business Continuity Management (BCM) in office environment will be considered favourably.
Successful candidate will be offered a 2-year contract in the first instance.
Closing date: 2 Jul 2025
If you are shortlisted for the position(s), you should hear from us within 30 days of the closing date of the advertisement.