Note: This is a temporary position with an expected duration of approximately 4 to 6 weeks, and we are seeking candidates who are available to start immediately.
About the Role
We are seeking a reliable and organised Administrative Support Assistant to join our legal firm. The ideal candidate will support our Legal PAs in their duties to ensure the smooth running of administrative processes and daily operations. This role is essential in maintaining a professional and efficient environment for both staff and clients.
Key Responsibilities
- Handle printing, binding, photocopying, scanning, and filing of documents (both physical and electronic)
- Handle document formatting requests
- Maintain organized filing systems for legal documents and correspondence
- Schedule appointments, meetings, and manage calendars
- Ad hoc travel arrangements for fee earners
- Assist with the matter opening process
- Assist in preparing letters, and legal correspondence
- Support billing, invoicing, and basic finance tasks
- Ensure confidentiality and secure handling of sensitive information
- Ad hoc front desk duties as required, including answering calls, emails and greeting clients
- Perform other general administrative tasks as required
Requirements
- Previous experience in an administrative role, preferably in a legal or professional services setting
- Previous experience using Intapp and Aderant preferable
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and work independently in a fast-paced environment
- High level of discretion and confidentiality
Preferred Qualifications
- Diploma or degree in business administration or a related field
- Familiarity with legal terminology and document handling is an advantage