Administrative Assistant

Job Title: Administrative Assistant

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments and meetings
• Maintain contact lists and manage office correspondence (e.g., emails, memos, letters)
• Prepare reports, presentations, and documents
• Develop and maintain a filing system (digital and paper-based)
• Order office supplies and research new deals and suppliers
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements and process expense reports
• Handle requests for information and data
• Liaise with executive and senior administrative assistants to handle requests and queries

Requirements and Skills:

• Proven experience as an administrative assistant or in a related field
• High school diploma; additional qualification as an administrative assistant or Secretary will be a plus
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Attention to detail and problem-solving skills
• Ability to multi-task and prioritize work
• Time management skills
• Professional demeanor and discretion when handling confidential information

Preferred Qualifications:

• Associate’s or Bachelor’s degree in business administration or related field
• Experience with office equipment (e.g., fax machines and printers)
• Familiarity with project management tools or customer relationship management (CRM) systems