Join our team as a Finance Executive (or Assistant), where you'll play a key role in supporting day-to-day finance operations and assisting with both financial and administrative tasks. You'll work closely with our finance team to ensure smooth, accurate, and efficient processes that help drive the organisation forward.
Major Duties and Responsibilities
- Data Entry into Synergix (ERP) of both Direct invoices and PO-invoices, for urgent and regular payment cycles, and ensure valid three-way match for purchase order (PO),
- Emails / follow up with stakeholders (both internal and vendors) for SOA, outstanding invoices, GRN closure status, follow up of documents for payment processing,
- Compile full sets of documents to facilitate Payment processing and Assets capitalization, including Emails/ supporting documents for the procurement eg. Letter of Acceptance by vendors, (LOA), email approvals, PO, GRN, Delivery Orders/ Service reports, payment invoices,
- Manage the monthly Accounts Payable Payment processing cycles, posting in both DBS Ideal, ERP and documents as assigned,
- Ensure proper ERP posting, archiving (within Finance (FIN) folder) and hardcopy filing of work done,
- Perform administrative duties e.g. mail and filing (manual/e-file), scanning of Finance related documents, reconciliation work and banking trips, when applicable,
- Engage in FIN transformation, Archival, Asset sighting exercises, Housekeeping when required,
- Staff may be re-assigned to work on different / other Finance module as and when required.
Any Other Duties
- Undertake any other assigned tasks/ projects/ duties within Finance Dept as delegated by Supervisor, Head and/or CFO.
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