About the Role
We’re looking for a service-driven, detail-oriented Event Operations Executive to support the planning and execution of our large-scale parenting and baby fairs. In this role, you’ll work cross-functionally with vendors, partners, and internal teams to ensure seamless event operations from pre-planning through on-site execution. If you thrive in a fast-paced, high-impact environment and enjoy creating memorable experiences for families and brands, we’d love to hear from you.
Key Responsibilities
Event Planning & Execution
- Develop and manage event timelines to ensure smooth execution
- Coordinate across departments (Marketing, Sales, Finance) for end-to-end planning
- Support pre-event briefings and post-event reviews
Vendor & Supplier Management
- Source and negotiate with vendors and suppliers
- Manage contracts and ensure service delivery according to agreements
- Build reliable vendor networks for recurring events
Logistics & On-Site Operations
- Oversee event setup, booth allocation, manpower distribution, and crowd flow
- Handle on-site issue resolution swiftly and efficiently
- Ensure compliance with safety and regulatory guidelines
Budget Tracking
- Support the creation and monitoring of event budgets
- Track expenses and highlight opportunities for cost optimization\
Requirements
- Diploma or Bachelor's degree in Event Management, Business, or related fields
- 1–2 years of relevant experience in event operations , ideally in retail or parenting sectors
- Strong organizational and multitasking skills
- Calm under pressure and solution-oriented
- Proficiency in English; Mandarin is a plus (for liaising with Mandarin-speaking stakeholders)
- Willing to work on weekends or extended hours during event periods
- Familiarity with event software or CRM tools is an advantage
Personal Attributes
- Strong interpersonal and relationship-building skills
- Commercially minded with a focus on outcomes and client success
- Confident, proactive, and resilient under pressure
- Highly organized and capable of managing multiple priorities
- A team player who takes initiative and owns results
Personal Attributes
- Strong interpersonal and relationship-building skills
- Commercially minded with a focus on outcomes and client success
- Confident, proactive, and resilient under pressure
- Highly organized and capable of managing multiple priorities
- A team player who takes initiative and owns results
What We Value
- Growth Mindset – Always learning, always evolving
- Results-Oriented – Focused on outcomes, not just activity
- Integrity – Doing the right thing, always
- Teamwork – We support one another and succeed together
What You’ll Get
- Career progression opportunities in a fast-growing company
- Dynamic, collaborative team environment
- Exposure to international brands and large-scale events
- A front-row seat to shaping experiences for thousands of families across Southeast Asia
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