We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide direct, high-level support to our CEO.
The ideal candidate is a master of time management, a strategic gatekeeper, and a dependable right-hand person who ensures the CEO’s day runs smoothly and efficiently.
This role requires exceptional discretion, strong communication skills, and the ability to multitask in a fast-paced, evolving business environment.
Key Responsibilities
1. Executive Support
- Manage CEO’s calendar — schedule meetings, appointments, and calls, ensuring alignment with key business priorities.
- Organize, coordinate, and prepare materials for internal and external meetings.
- Track and follow up on action items from meetings. Draft professional emails, proposals, and communications on behalf of the CEO.
2. Communication & Liaison
- Act as the first point of contact between the CEO and internal/external stakeholders. Maintain confidentiality and professionalism in all communications.
3. Travel & Logistics
- Plan and coordinate domestic and international travel — flights, hotels, ground transport, and itineraries. Ensure all travel logistics align with business engagements and personal preferences.
4. Project & Task Coordination
- Track progress of ongoing projects across different business units.
- Collaborate with Marketing, HR, and Operations teams to assist CEO in project execution. Set up systems and SOPs for smoother workflows and accountability.
5. Personal Assistance
- Handle personal scheduling (e.g. family, health, lifestyle appointments).
- Assist with special occasions (e.g. birthday gifts, travel for family). Coordinate household tasks and errands where necessary.
6. Research & Analysis
- Conduct market and competitor research.
- Summarize reports, trends, and data into actionable insights. Source suppliers, vendors, or partners when needed.
Who You Are
- Proven experience as an Executive Assistant, Personal Assistant, or similar role.
- Strong command of written and spoken English.
- High emotional intelligence, tact, and discretion.
- Proficiency in productivity tools (Google Workspace, Notion, Trello, or similar).
- Excellent time management and multitasking abilities.
- Able to work independently and handle ambiguity with grace.
- Trustworthy, loyal, and committed to the CEO’s mission and brand.
Good to have
- Familiarity with the beauty, wellness, or aesthetic industry.
- Experience in supporting personal branding or social media strategy.
- Fluency in Mandarin (for regional support).
What You’ll Gain
- A front-row seat to entrepreneurship, branding, and business strategy.
- Opportunity to work closely with a visionary founder.
- Career growth in a dynamic and inspiring environment.
- Competitive salary + performance bonus + wellness perks.
Join Us
If you’re someone who thrives in a dynamic environment and enjoys enabling leaders to perform at their best — apply now and be part of a brand that inspires, innovates, and cares.
