Executive, Programme Operations

About the Role:
Be part of the team in supporting and delivering impactful Scouting programmes and national events that shape the next generation of youth leaders.

The ideal candidate should be a proactive and detail-oriented individual who is able to plan and manage operations, coordinate logistics, and contribute ideas to youth development initiatives.

Key Responsibilities:

• Programme and Event Coordination

• Assist in the planning, execution, and evaluation of national and regional programmes/events.

• Coordinate logistics including venue booking, transportation, catering, and material preparation.

• Liaise with vendors, partners, and stakeholders to ensure seamless event delivery.

• Provide on-ground support during events to manage operations, safety, and participant experience.

Administrative Support

• Maintain accurate programme records, databases, and documentation.

• Handle registrations, feedback collection, and reporting for events.

• Prepare programme-related communications such as circulars, schedules, and info packs.

Operational Processes

• Assist in developing and improving standard operating procedures (SOPs) for programmes.

• Monitor and manage inventory of programme materials and equipment.

• Support procurement processes related to programme needs.

Stakeholder Engagement

• Work closely with volunteers, teachers, youth leaders, and partner organisations.

• Provide support and guidance to volunteers during programme implementation.

• Attend meetings and support working committees as required.

Reporting and Evaluation

• Track KPIs, attendance, and impact of programmes.

• Assist in preparing post-event reports and presentations for management review.
  

Skills & Requirements

• Preferably a Diploma or Degree in any discipline. Qualifications in Office Administration, Outdoor Education, Psychology, or Operations Management are an advantage.
• Strong organisational and time management skills, with attention to detail.
• Proven ability to manage multiple administrative tasks efficiently.
• Genuine interest or passion for youth development and community service.
• Team player with excellent communication and writing skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools.

Why Join Us?
Make a meaningful impact by contributing to the personal growth and leadership development of young people. Be part of a supportive team committed to excellence, service, and continuous learning.