Reporting to : Facilities Manager
Administrative Duties
1. Maintaining Documentation: Organise contracts and records related to Facilities Management, Mechanical and Electrical, repair and replacement.
2. Project Assistance: Provide support with procurement activities, which includes sourcing and gathering quotations, and preparing evaluation reports.
3. Schedule and Coordination: Arrange and oversee calendars, meetings, events, project timelines, work plans, and the preparation of progress reports for department activities.
4. Office tasks: Assess and monitor inventories, procure supplies, and manage equipment to ensure the smooth running of the office environment.
Operations Duties
1. Daily Tasks:
a. Conduct site inspections to discover defects, damage and maintenance needs.
b. Perform site evaluations to assess whether outsourced services in security, cleaning, landscaping, parking systems, and fire safety are adequate and satisfactorily fulfilled.
c. Ensure adherence to ISO standards and Standard Operating Procedures (SOPs) for reporting.
2. Other Tasks:
a. Assist to evaluate, enhance, and execute processes, and oversee control metrics within the department. (Eg. ISO, SOP, Inventories, etc.)
b. Assist in ancillary tasks associated with facilities and maintenance.
Other Duties:
1. To serve as member in the Company’s Emergency Response Team (CERT).
2. Additional duties related to initiatives and projects may be assigned.
Qualifications & Skills:
1. Having qualifications and prior experience in Mechanical & Electrical (M&E), and project management will be beneficial.
2. Recent graduates and applicants lacking relevant experience and qualifications may apply for this position.
3. Proficiency in both written and spoken English and Chinese is necessary.
4. Strong administrative and organisational abilities, and the capacity to identify and resolve issues, are required.
