Job Description
Finance & Accounts Support
- Prepare and issue sales invoices and service fee billings using Xero
- Monitor accounts receivable and perform timely follow-up on overdue payments with clients
- Reconcile incoming payments with issued invoices and maintain accurate client billing records
- Assist in generating monthly AR ageing reports and revenue tracking summaries Liaise with clients on invoice clarifications and outstanding matters
Operations & Administrative Support
- Assist in onboarding new clients, including preparation of welcome packs and document coordination
- Liaise with internal department leads (e.g. accounting, tax, secretarial) for routine admin follow-ups
- Perform routine chasers for accounting documents, verify submissions, and update company systems
- Greet visitors, clients, and employees in a courteous and professional manner at the office
- Manage incoming calls and direct them to the relevant personnel appropriately
- Sort and manage all incoming and outgoing mail and packages daily
- Assist in filing, scanning, and photocopying of accounting and corporate documents
- Provide coverage and support for other administrative staff (e.g. during leave or peak periods) Perform other general administrative duties as assigned by management
Requirements
- Minimum GCE 'O' Level qualification
- At least 1–3 years of relevant experience in admin, finance, or customer support roles
- Proficient in Microsoft Office applications; experience with Xero is a plus
- Strong written and verbal communication skills
- Detail-oriented, organized, and able to manage multiple tasks efficiently
- Able to work independently with minimal supervision and as part of a team
- Willingness to learn and adapt in a fast-paced professional environment
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