Senior Executive/Assistant Manager, Facilities Management & Engineering

Who we are

If you're passionate about shaping ideas and communities that build the future, we have an exciting opportunity for you.

Constellar convenes businesses, curates ideas and creates opportunities for sustainable business growth. We are one of Singapore's largest exhibition organisers and the venue manager for Singapore EXPO, based in Singapore with a regional footprint in China and Malaysia. We want to be a global leader headquartered in Asia, helping businesses scale ideas, communities and solutions for global business impact. We do this by curating and developing influential trade and consumer events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth.

Learn more about us at constellar.co.

What it's like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships and regional co-operation. We're privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia's top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

With about 200 employees we're a growing company with large aspirations to scale in the next five years. It can get intense and it will be messy at times. But few places can give you a seat at the table where you can contribute directly to the development of the business, the cultural DNA of an emerging MNC, and the building of a company proudly made and headquartered in Singapore with global business impact. And with two lines of businesses across events and venues, we provide opportunities for you to cross over from one to the other to build range in your career.

You don't need to have MICE experience to work with us. We're looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

Facilities Operations & Maintenance (Hard & Soft Services):

• Oversee the daily operations, maintenance, and upkeep of all facilities, including office spaces, common areas, equipment, and building infrastructure.
• Implement and manage preventive and corrective maintenance programs for all Mechanical & Electrical (M&E) systems (e.g., ACMV, electrical, plumbing & sanitary, fire protection systems, escalators & lifts and etc).
• Coordinate soft services such as cleaning, pest control, landscaping, waste management, and security, ensuring high standards are maintained.
• Conduct regular inspections to identify defects, potential hazards, and areas for improvement, initiating timely rectifications.
• Respond promptly to facilities-related issues, complaints, and service requests from internal stakeholders and ensure timely resolution.

Vendor & Contract Management:

• Manage a portfolio of service providers and contractors for various engineering & facilities services.
• Ensure vendors adhere to Service Level Agreements (SLAs) and contractual obligations.
• Assist in the preparation of tender specifications, evaluation of quotations, and negotiation of contracts for new or renewed services.
• Monitor vendor performance, conduct regular reviews, and address any non-compliance issues.

Project Management:

• Assist in planning, managing, and overseeing facilities-related projects, including A&A works, fit-outs, equipment upgrades, and space optimization initiatives.
• Coordinate with internal departments, external consultants, and contractors to ensure projects are completed timely, within budget, and to required quality standards and authorities compliance.
• Prepare project proposals, cost estimates, and reports for management review.

Compliance & Safety:

• Ensure all facilities operations comply with relevant local regulations, building codes, health, safety, and environmental (HSE) standards (e.g., Fire Safety Act, WSH Act, BCA regulations).
• Conduct regular safety inspections and fire drills
• Maintain accurate records of all maintenance activities, licenses, permits, and inspection reports.
• Implement and promote best practices in engineering and facilities management.

Budgeting & Cost Control:

• Assist in the preparation and monitoring of the annual operational expenditure (OPEX) and capital expenditure (CAPEX) budgets for engineering and facilities management.
• Identify opportunities for cost savings and efficiency improvements without compromising service quality.
• Process invoices and manage procurement requests in line with company policies.

Administrative Support:

• Maintain comprehensive records of facilities assets, equipment, and maintenance history.
• Prepare regular reports on facilities performance, maintenance activities, and incidents for management.
• Assist in general administrative tasks related to facilities and office management.

• Diploma or Degree in Building Services, Electrical/ Mechanical Engineering, Facilities Management, or a related field.
• Minimum 5 years of relevant experience in building operations, or engineering services and facilities management, preferably in a corporate/commercial environment.
• Strong technical knowledge of M&E systems (ACMV, electrical, plumbing & sanitary, fire protection and escalators & lifts) and building infrastructure.
• Familiarity with local regulatory requirements and codes of practice (e.g., BCA, SCDF, NEA, MOM).
• Proven experience in vendor and contract management.
• Good project coordination and management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent communication, interpersonal, and negotiation skills.
• Proactive, organized, detail-oriented, and able to manage multiple priorities effectively.
• Ability to work independently and as part of a team.
• Problem-solving mindset with a hands-on approach.
• Certified as a Fire Safety Manager, Green Mark Accredited Professional Manager, Water Efficiency Manager and/or Work at Height Manager will be an advantage.
• Proficient in data analytics and capable of developing insights using tools such as Tableau and/or Power BI will be an advantage.
• Willingness to work on weekends if required.