Team Assistant
Description
Roles and responsibilities:
Drafting routine correspondence and proofreading materials.- Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc.
- Understanding of IFC guidelines, systems and procedures and able to work with teams remotely.
- Assisting in planning and monitoring of project-related activities, i.e. logistical arrangements for regular meetings and client visits, teleconferences and videoconferences, guest passes, etc.
- Organizing office and business-related events and training programs, including procurement, contract management, processing vendor invoices and purchase orders, F&B catering, invitations, RSVPs, registrations, travel related visa arrangements for overseas participants, and coordination with Facilities and IT team on logistical set-up.
- As part of a co-located (World Bank, IFC and MIGA) office in Singapore, works collaboratively with ACS staff across all WBG offices.
- Providing back-up support to other ACS peers in their absence or during periods of heavy workload.
- Undertaking any other tasks assigned by Country Manager to support the local office and business needs.
Selection Criteria
- Bachelor’s degree or equivalent diploma or comparable experience with minimum 3 years of relevant experience.
- Strong written and oral communication skills, ability to draft a variety of correspondences and edit materials independently.
- Excellent time management, organizational skills and interpersonal skills to effectively deal with staff in a multicultural environment and across remote locations.
- Experienced working within tight deadlines and under pressure; the flexibility to work overtime during peak periods on short notice.
- Full proficiency in English, both written and spoken.
- Proficiency and prior experience in MS Office: Excel, Word, PowerPoint and Outlook.
WBG Culture Attributes:
1. Sense of Urgency – Anticipating and quickly reacting to the needs of internal and external stakeholders.
2. Thoughtful Risk Taking – Taking informed and thoughtful risks and making courageous decisions to push boundaries for greater impact.
3. Empowerment and Accountability – Engaging with others in an empowered and accountable manner for impactful results.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
