Administrative Assistant (Membership and Office Administration)

Singapore Association of Social Workers
$2,700 - $3,000 a month
Singapore
3 weeks ago

Administrative Assistant (Membership and Office Administration)

Roles and Responsibilities

The Administrative Assistant (Membership and Office Administration), focusses on supporting the day-to-day operations of Singapore Association of Social Workers (SASW). This role is responsible for providing comprehensive administrative support, with a strong focus on membership management, office coordination, and general administrative tasks.

  • Support Accreditation and Members Services Team
  • Perform administrative tasks related to membership, including processing applications and renewals.
  • Acting as the first point of contact for members, answering questions, and escalating issues as needed.
  • Assisting in preparing and distributing membership-related materials, like newsletters or event announcements.
  • Answering phone calls and emails: Handling inquiries and directing calls to the appropriate individuals.

2. Support Accreditation and Membership Projects and Programmes

  • Support end-to-end administrative and logistical support for events.

3. General Administrative Duties

  • Managing office supplies: Ordering and tracking inventory of stationery, cleaning supplies, and other office materials.
  • Scheduling meetings and appointments: Coordinating calendars and ensuring effective communication.
  • Maintaining files and records: Organizing and managing both physical and digital documents.

4. Office Maintenance Responsibilities

  • Coordinating maintenance requests: Identifying issues, contacting vendors for repairs, and ensuring timely resolution.
  • Maintaining office equipment: Ensuring proper functioning of photocopiers, printers, and other office equipment.
  • Managing cleaning services: Overseeing the scheduling and performance of cleaning staff to maintain a clean and tidy workspace.
  • Ensuring office safety: Identifying and addressing any safety hazards or concerns.
  • Monitoring office air-conditioning, lighting and washroom conditions: Ensuring a comfortable and productive work environment.

Required Skills and Qualifications:

  • Proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
  • Good communication skills: Both written and verbal, for effective interaction with colleagues and vendors.
  • Strong organizational skills: To manage multiple tasks and prioritize effectively.
  • Attention to detail: For accurate record-keeping and documentation.
  • Ability to work independently and as part of a team: To manage tasks efficiently and collaborate with colleagues.
  • A positive attitude and willingness to learn: To adapt to changing priorities and embrace new challenges.
Apply
Other Job Recommendations:

Senior Executive/Assistant Manager, Membership & Industry Groups

Singapore Manufacturing Federation
Singapore
$3,500 - $4,500 a month
  • Develop and implement innovative sales & marketing...
  • Regularly analyze membership data for members relations...
1 week ago

Assistant Manager, Membership Operations

Mandai Wildlife Reserve
Singapore
$31,692 - $40,129 a year
  • To cover Membership operations as MEC IC, if in need, due to...
  • To oversee monthly roster and ensure manpower deployment...
2 weeks ago

Brand Ambassador/ Membership Consultant

Anytime Fitness (Pasir Ris, Sengkang, Punggol)
$2,600 - $3,500 a month
  • Enjoys sales and marketing
  • A people-person who connects naturally with others and...
1 week ago

Senior Executive, Membership Operations

Mandai Wildlife Reserve
Singapore
$37,940 - $48,040 a year
  • To assist in managing day to day Membership Operations for...
  • To ensure membership forms, cards and stationeries are...
2 weeks ago

Membership Officer (Part-time)

Mandai Wildlife Group
Singapore
Mandai Wildlife Group is the steward of Mandai Wildlife Reserve, a unique wildlife and nature destination in Singapore that is...
3 weeks ago