JOB RESPONSIBILITIES:
Accounts Receivables
- Generate manual invoices as per contracts and/or when necessary.
- Generate invoices based on quotation and verified post-event documents.
- Follow up with customers on outstanding payments.
- Submission of manual invoices to customers and e-invoices, including monitoring and follow-up of any e-invoice rejections.
- Prepare and issue Statements of Account to customers on a regular basis.
- Record and process incoming payments, ensuring accurate maintenance of receipt records.
- Verify and reconcile customer transactions, receipts, and refunds.
- Liaise with internal departments and external customers to resolve billing and payment issues.
- Analyze transaction charges and costs from payment providers and ensure accurate posting.
- Support internal and external audit processes by providing necessary documentation and data.
Accounts Payables
- Process supplier invoices in accordance with 3-way matching procedures and approved budgets.
- Check and verify invoice interfacing; troubleshoot and resolve discrepancies.
- Reconcile vendor statements and follow up on billing issues or inconsistencies.
- Update and maintain Vendor Records, including verifying payment details.
- Review and process staff expense claims in compliance with company policies.
- Handle cash advance requests and verify related expenditure reports.
- Facilitate and track redemption of cash vouchers through designated centres.
- Support internal and external audit processes by providing necessary documentation and data.
General Finance
- Support cash count and cash handling processes.
- Assist with Fixed Assets Management, including periodic verification.
- Process cash voucher requests and subsequent issuance of cash vouchers.
- Support month-end closing and financial reporting.
- Ensure adherence to financial policies and internal controls.
- Assist with audit preparation and compliance documentation.
- Perform other ad-hoc administrative or finance-related duties as required.
JOB REQUIREMENTS:
- Diploma or degree in Accounting, Finance, or a related field.
- Basic understanding of accounting principles.
- Proficient in Microsoft Excel.
- Strong attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to work independently and manage deadlines.
- Good spoken and written command of English.
- Preferably 1-2 years of experience in a similar field.