About the Role
We’re hiring a meticulous, reliable, and organised HR & Finance Executive to manage key back-office functions across our group of companies in hospitality, real estate, healthcare, and technology .
This role is ideal for someone who enjoys structure, handles sensitive information with integrity, and is comfortable navigating between HR, payroll, payments, and finance coordination.
Key Responsibilities
Human Resource Administration
- Maintain and update staff files, contracts, and HR records
- Issue KETs, appointment letters, confirmation, extension, and resignation documents
- Track leave, unpaid leave, medical certificates, NS call-ups, and other staff movements
- Handle staff onboarding and offboarding, coordinating handover checklists
- Ensure compliance with MOM regulations and internal HR policies
- Prepare HR reports, headcount tracking, and support audit queries
Payroll & Statutory Compliance
- Monthly payroll preparation and CPF submission
- Process claims, staff reimbursements, and timesheet verification
- Prepare and submit IR8A, IR21 , and relevant government forms
- Liaise with payroll system vendors and update changes when needed
Finance & Payment Coordination
- Maintain payment logs and coordinate vendor/staff payments across group entities
- Issue bank transfer instructions, reconcile monthly payouts with invoices
- Assist in Xero bookkeeping: tagging expenses, checking chart of accounts, uploading files
- Maintain recurring payments (e.g. rent, insurance, subscriptions) and payment due dates
- Assist in tracking clinic/hotel collections vs bank entries (payment reconciliation)
Support Functions
- Assist in monthly management reports related to HR & payment summaries
- Organise digital records of invoices, staff docs, and payment folders
- Liaise with banks, auditors, and government bodies as required
Requirements
- Diploma or Degree in Business Admin, HR, or Accounting
- 2–5 years' experience in a combined HR and finance/admin support role
- Strong working knowledge of MOM, CPF, IRAS filings (IR8A/IR21)
- Proficient in Xero, Microsoft Excel, CPF portal, and Google Workspace
- Excellent attention to detail, trustworthy with confidential information
- Strong communication and task coordination skills
- Able to work across multiple business entities and manage deadlines independently
Why Join Us
- Exposure to real-world multi-sector operations (hotel, dental, real estate, tech)
- Stable role with structured workflows and room for growth
- Opportunity to streamline HR-finance processes and own core operations
- Work directly with senior leadership on meaningful business processes