Job Purpose
This role is a key member of the IT Procurement and Contract Management team that is committed to deliver excellent service, value and expertise to our internal partners and stakeholders through a managed process for IT Procurement.
This role is crucial for the IT Procurement and Contract Management team to carry out RFP process, provide support and guidance to IT globally for vendor selection and evaluation activities for each IT spend and contract review in accordance with the guidelines of the company’s policy and operating manuals (POM). The role is expected to provide similar support to business users. With a high degree of autonomy and independence, the incumbent manages the continual support and works closely with Finance, Global Risk, Legal and Tax for each IT procurement review that is inclusive of contract review.
• Lead, drive, manage and coach IT team members globally on procurement activities including Request for Quote (RFQ) and Request for Proposal (RFP) process for all IT categories and ensuring the RFQ/RFP process, from start until completion, is conducted properly and in compliance with internal guidelines.
• Ensure timely update, accuracy and completeness of electronic procurement approval process and IT Procurement SharePoint site.
• Able to understand every request and convey the key requirements and concerns to both IT stakeholders as well as internal reviewers.
• Prepare and support RFQ with the requestor including review of RFQ documents.
• Prepare and support RFQ/RFP with the project team including guiding the project team in preparing the RFQ/RFP documents, detailed review of RFQ/RFP document, providing feedback and advice on the RFQ/RFP documents, planning of RFQ/RFP activities from start until completion of contract signing, managing vendors’ queries and correspondences, and handling all required activities of the RFQ/RFP in compliance with guidelines.
• Carry out vendor contract review and negotiation with Finance, Global Risk, Legal, Tax and Treasury.
• Handles the procurement process including contract renewal and extension in a timely, consistent and quality manner in accordance with IT guidelines and the POMs.
• Tracks closely on the completion status of each procurement request and contract review.
• Perform the annual vendor performance review.
• Works closely with the IT owners on the procurement audit activities.
• Continuous effort on process improvements is essential.
Degree in disciplines related to Business, Information Technology, or related disciplines.
Requirements
• Minimum 7 years of relevant work experiences in procure-to-pay activities and must have 101 procurement knowledge for all IT categories.
• Must have strong hands-on skills and deep knowledge on entire process of RFQ and RFP for all IT categories, including leading, managing and executing the steps from start until completion.
• Must have good experience and hands-on skills in reviewing and preparing IT contract documents globally and especially for Singapore and USA.
• Must have good experience in managing a small team.
• Must have process knowledge or industry experience in the above areas.
• Must be detail-oriented.
• Essential to be independent and to have in depth knowledge of vendor management.
• Must have strong experience in contract negotiation for technical, commercial and contract conditions.
• Have some sourcing experience in supporting IT team for assessment of purchasing needs, conducting market research and identification of potential vendors.