Position Title: Office Admin Executive
Location: Tuas, Singapore
Employment Type: Full-Time
Salary Range: SGD 2,400 – SGD 3,000 per month
Working Hours: Monday – Friday, 8:30 AM – 5:30 PM (Alternate half-day on Saturdays)
Transport: Company transport provided from Joo Koon MRT to the office
Job Summary
We are seeking a dedicated and detail-oriented Office Admin Executive to support our sales and administrative operations. The role involves managing sales administrative functions for both inbound and outbound transactions, coordinating logistics and shipping activities, and ensuring smooth day-to-day operations. You will also assist the Accounts Department with Accounts Receivable (AR) , Accounts Payable (AP) data entry, and issuing payment vouchers.
Key Duties & Responsibilities
- Receive, process, and manage customers’ online and offline orders for both domestic and overseas markets, from purchase to final delivery or collection.
- Update and maintain accurate stock and inventory records, regularly reporting low stock levels and advising on reorder requirements.
- Plan, coordinate, and manage logistics resources and documentation to ensure timely deliveries, including liaising with import/export teams for overseas shipments.
- Handle and resolve operational issues, escalated incidents, and logistics-related crises in a timely and effective manner.
- Provide administrative and operational support to the sales and marketing team, including preparing samples, collecting information, and assisting with promotions, marketing events, and other related activities.
- Build and maintain strong relationships with key vendors, suppliers, and customers, ensuring prompt and professional responses to inquiries, requests, and complaints.
- Assist Assist with general office administration and perform other related support duties as assigned.
- Support the Accounts Department by assisting with AR/AP data entry and preparing payment vouchers .
Job Requirements
- Higher Nitec, Diploma, or equivalent qualification in Business Administration, Logistics, or a related field.
- 1–2 years of relevant working experience in administration, sales support, or logistics preferred.
- Proficient in Microsoft Office applications, especially Excel and Word .
Personal Attributes
- Meticulous, well-organized, and detail-oriented.
- Responsible, trustworthy, and proactive.
- Strong interpersonal and communication skills.
- Able to adapt and learn quickly in a fast-paced environmen