Operations Administrator

Job Description – Ops Admin

• Liaise with telco company on corporate mobile phones purchase and contract, in charge of issuance,

renewal and collection/return of corporate mobile phones

• Liaise with company bus transport vendor on payment, issues, and negotiation of rates with HR

consultation

• In charge of company staff passes, room/ cubicle tags, issuance of uniforms, name tags, personal

protective equipment including safety glasses, safety boots and employees’ lockers

• In charge of company facilities including liaise with GASCA on canteen vendor matters, maintenance

of the office, workstations, meeting rooms, and pantry.

• Ensure sufficient supply of stationery, office consumables including pantry and toilet
• Company mail collection and distribution at collection point
• Corporate travel administration for repatriated employees/ GM
• Work with recreation club committee to support Company events
• Support the visitor clearances of specific groups of employees
• Ordering of awards/ plaques/ company gifts including supplier negotiation
• Work with facilities on balloting exercise for company carpark lots
• Work with EHS on coordination of industrial medical screenings and annual prescriptive safety glasses

exercise

• Assist HR on new hire matters ie new hire pack preparation, name card printing
• Responsible for general site and employee administration with rights in DFM to validate associated

invoices related to monthly company Union membership fee, working pants and camaraderie claims

• Any other matters as requested by GM.

Systems Administration

• Main liaison for Autotime queries with US Autotime team in event of operational exigencies including

changes in shift/ public holidays/ work timings

• Administration of Autotime data conversion by saving the daily clocking file to Autotime folder
• Administration of HRIQ to ensure that records are accurate and records for time and attendance are

updated by Operations accordingly