Job Summary:
We are seeking a detail-oriented and highly organized PMO Delivery Analyst to support the successful delivery of projects and programs within our organization. The ideal candidate will play a key role in tracking project progress, maintaining documentation, supporting governance processes, and contributing to overall PMO efficiency and data accuracy. This role requires a strong analytical mindset, excellent communication skills, and proficiency in project management tools and Microsoft Office applications.
Top 5 Key Skills:
- Strong organizational and time management skills
- Excellent attention to detail and accuracy in data reporting
- Proficiency in MS Office Suite (especially Excel, PowerPoint, and Word); experience with tools like MS Project, Jira, Smartsheet
- Strong written and verbal communication skills
- Analytical mindset with ability to interpret data and provide actionable insights
Key Responsibilities:
Project Tracking & Monitoring:
- Monitor and track progress of multiple projects, including milestones, deliverables, and change requests.
- Ensure timely updates to project schedules and status indicators.
Documentation & Reporting:
- Maintain and update key project documentation such as RAID logs, project charters, and dashboards.
- Assist in preparation and distribution of status reports to stakeholders and leadership.
Resource & Financial Support:
- Support resource planning and capacity tracking efforts.
- Assist with budget tracking, cost variance analysis, and financial reporting.
Governance & Coordination:
- Coordinate project governance forums such as steering committee meetings.
- Prepare agendas, take meeting minutes, and track action items and follow-ups.
Compliance & Methodology:
- Ensure projects adhere to established PMO standards, methodologies, and templates.
- Support change control, project initiation, and closure activities.
Risk & Issue Management:
- Track and help manage risks, issues, and dependencies.
- Escalate critical items in a timely manner.
Process Improvement:
- Identify and recommend improvements to enhance PMO processes, templates, and reporting tools.
- Promote best practices across project teams.
Stakeholder Liaison:
- Liaise with project teams to ensure status reports and data are accurate and up to date.
- Provide support to project managers and team leaders as needed.
Qualifications & Experience:
- Bachelor’s degree in business administration, Project Management, or related field (preferred)
- 2+ years of experience in a PMO Analyst, Project Coordinator, or similar support role
- Strong skills in Excel (e.g., pivot tables, charts, formulas), PowerPoint, and Word
- Familiarity with project management tools such as MS Project, Jira, Smartsheet, or similar
- Knowledge of project management frameworks such as PMI/PMBOK or PRINCE2 is a plus
- PMP or CAPM certification (desirable but not required)