Roles & Responsibilities:
Purchasing Duties:
- Source and evaluate suppliers, products, and pricing to ensure optimal cost-effectiveness, quality, and reliability.
- Invite and assess quotations from various vendors by comparing factors such as price, product quality, service and support, availability, supplier reputation, compliance, and production/distribution capabilities.
- Prepare and submit purchase requisitions with complete supporting documentation for management approval.
- Prepare purchase orders and ensure procurement records are accurate, complete, and up to date.
- Liaise with vendors to confirm order status, delivery timelines, and resolve any issues related to shipments.
- Maintain inventory records and assist in monitoring stock levels to prevent shortages or overstocking.
- Verify goods received against purchase orders and delivery notes; investigate and resolve discrepancies promptly.
Adminstrative Duties:
- Perform general office duties such as filing, data entry, scanning, and document control.
- Manage office supplies and ensure stock levels are maintained.
- Handle incoming calls, emails, and correspondence professionally.
- Provide clerical support to HR and Finance teams, such as invoice filing, leave tracking, and basic document processing.
- Assist in salary tabulation, including the preparation and verification of attendance records, overtime claims, and other payroll-related data for processing.
- Organize and coordinate meetings, appointments, and travel arrangements as required.
- Attend meetings, take accurate notes, and prepare and distribute meeting minutes in a timely manner.
Requirements:
- At least 1–2 years of experience in purchasing, administrative, or office support roles.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Good communication, organization, and interpersonal skills.
- Ability to multitask and work independently with minimal supervision.
- Positive working attitude and strong sense of responsibility.
- Attention to detail and accuracy.