Job Description
1. Corporate Secretarial and compliance filing:
- Handle full spectrum of corporate secretarial duties for our clients which includes but not limited to company incorporations, striking off of companies, preparation of directors' and shareholders' resolutions.
- Handle ACRA Biz-filing requirements.
- Prepare directors’ and shareholders’ resolutions, meeting minutes, and maintain corporate records.
- Maintain statutory registers (e.g. Register of Controllers, Nominee Directors/Shareholders, Minute Books).
- Ensure compliance with annual filing and corporate secretarial obligations under the Companies Act.
- Prepare and file statutory documents with ACRA and e-stamp forms with IRAS.
- Support client onboarding and due diligence (KYC) procedures.
- Liaise with ACRA, auditors, and relevant authorities for regulatory filings and statutory audits.
- Stay updated on regulatory changes and ensure adherence to statutory requirements.
- Handle other ad-hoc administrative and compliance-related tasks as assigned by the Office Manager.
2. Administrative Support:
- Maintain internal records and filing systems in accordance with internal documentation control procedures.
- Support the preparation of compliance documentation and client onboarding formalities.
- Monitor statutory deadlines, maintain compliance calendars, and issue client reminders where applicable.
- Provide day-to-day assistance to internal teams and respond to client inquiries related to secretarial and compliance matters.
3. Client Servicing and Coordination:
- Liaise with clients, auditors, legal advisors, and regulatory bodies in a professional and timely manner.
- Support clients with advisory on corporate governance practices and procedural requirements. Participate in client meetings when required and ensure high standards of service delivery.
Job Requirements:
1. Education & Professional Qualifications:
- A diploma or degree in Business Administration, Accountancy, Law, or related discipline.
- Must meet ACRA’s definition of a Qualified Individual i.e., be a: Registered Qualified Individual with ACRA or Member of a prescribed professional body (e.g. SAICSA/CSIS, ISCA, Law Society, CPA)
2. Experience:
- Minimum 3 years of corporate secretarial experience in a corporate service provider or Registered Filing agent in Singapore.
3. Skills & Competencies:
- Strong understanding of the Companies Act, ACRA filing requirements, and KYC/AML regulations.
- Proficient in Microsoft Office (Word, Excel)
- Excellent communication and organizational skills; able to manage deadlines independently.
- Detail-oriented, responsible, and able to exercise professional judgment.
Candidates who are able to commence work on short notice is preferred.