Main Duties & Responsibilities
- Prepare Letter of Offers for new and renewal of Leases and Licences.
- Prepare documents for Variation to Letter of Offers / Agreements, Novation, Pre-Termination etc.
- Preparation of letters for lease related matters, including letters to tenants for application of utilities, letters to remind tenants of lease obligations.
- Conduct Business Profile Search for prospects and tenants.
- Update Standard Operating Procedure (SOP) & maintain an efficient and effective document system tomeet documentation standards.
- Responsible for all internal/external audit check compliance for the Department.
- Keep track and process all lease related matters.
- Maintain and update in-house system with lease information for billing purposes.
- Handle POS integration related matters.
- Keep track and process all lease management related matters.
- Process security deposit refund to tenants.
- Handle GTO related matters.
- Liaison works with appointed lawyers for preparation of agreement.
- Perform other administrative support to department (i.e. sort, scan, process, file/efile documents, process payments that is relating to the department, assist in stationery and office supplies to department etc.
Reports
- Prepare and maintain Lease Monitoring / GTO submission / POS-integration reports on a periodic and ad-hoc basis for tracking.
- in addition to the above key responsibilities, as and where necessary, support the head of department to undertake any special projects as and when directed.
Requirements
- Degree / Diploma in Real Estate, Business, Marketing or equivalent.
- Minimum 2-5 years of relevant experience, preferably with a major commercial landlord.
- Possess comprehensive knowledge of Landlord/Tenant obligations in commercial terms.
- Able to multi-task and work independently with minimal supervision in a fast-paced environment.
- Good team-player with excellent communication and good interpersonal skills.
- Proactive, self-driven with a desire for knowledge and a positive attitude.
- Keen eye for details, driven, resourceful, analytical and assertive.
- Good command of written and spoken English.
- Strong proficiency in Microsoft Word is preferred.