[What the role is]
The function of the Contracts Management Section is to govern and facilitate efficient and effective management of contracts throughout the Building Division. It is also the Centre of Excellence (COE) for PA’s construction and building contracts, promoting consistency, accuracy, transparency, and compliance in contractual processes and striving for continuous improvement in contract management practices.[What you will be working on]
Pre- and post-contract management/administration of PA development projects. This includes (but not limited to):
- Translate requirements into quotation/ tender documents, manage the Invitation to Quote (ITQ)/ Invitation to Tender (ITT) from preparation, calling, evaluation, providing recommendation for tenders, and awarding construction and procurement contracts. Also require vetting of submission by external consultants on contract administration matters, such as assessing contractors’ claim for variation works, extension of time, loss and expense, final account and handling of contractual disputes.
- Liaise with co-users on the requirements for integrated CCs projects includes seeking release of funds from co-users for integrated CCs projects.
- Manage cashflow / budgetary forecasts, cost data analysis and payment claims in addition to post-award contract administration.
- Ensures compliance with appropriate tendering and procurement procedures in accordance with Government procurement & financial procedures and PA’s policies/procedures.
- Support the Section in improving internal systems including processes and procedures forgreater efficiency. Implement procurement strategies to enhance governance, results and increase operational efficiencies.
- Study and develop contract standards and solutions for construction and building projects including upkeep standard contracting documents to any prevailing revisions.
- Update staff on contracts policies and standards.
- Liaise with internal Divisions/ external Agencies on contractual and procurement matters.
Other ad-hoc duties not covered under main responsibilities and duties.
- Assist to liaise with internal/external auditors on audit matters.
- Participates in and contributes to Divisions’ Project Team(s).
- Performs other duties as and when assigned by senior officers.
[What we are looking for]
Education
Professional Qualification in Architectural, Building, Construction Management, Project Management, Quantity Surveying or other Building related disciplines.
Experience
Minimum - Preferably more than 5 years of relevant experience in contracts administration and management of building projects.
Desired - Preferably more than 7 years of relevant experience in contracts administration and management of building projects.
Others
- Able to read and understand Building and M&E drawings/plans
- Good knowledge in contracts management/administration
- Good knowledge in Microsoft applications such as Excel, Power Point, etc.
- Good organisational, conceptualisation, communication and inter-personal skills.
- Able to work independently and within team
- Able to multi-task and manage work priorities in a pro-active manner
- Conversant with GeBIZ or other electronic procurement application systems will be beneficial
- Knowledge of Government Instruction Manual preferred