Requirements:
1. Prior experience in the construction industry is an advantage.
2. Minimum qualification: Diploma in Accounting.
3. Proficient in using the Synergix ERP system.
4. Able to commence work immediately or at short notice.
Job Responsibilities:
1. Accounting and Clerical Support:
- Prepare receipt vouchers, bank deposits, general ledger postings, and customer statements of account.
- Issue tax invoices and pro-forma invoices based on supporting documents and contractual agreements.
- Enter supplier invoices and match them with purchase orders (PO), delivery orders (DO), and supplier invoices.
- Process supplier payments via GIRO or bank transfer.
- Record payments and receipts in the Synergix system.
- Update the manual cash book schedule daily.
- Prepare bank reconciliation statements in Synergix.
- Create and maintain records for new suppliers and customers in Synergix.
- Set-up or create service code, inventory code, and fixed asset code in Synergix.
- Prepare and reconcile accounting schedules such as prepayments, term loans, hire purchases, deposits, fixed assets, depreciation, etc.
- Manage and reconcile petty cash.
- Prepare journal vouchers.
- Assist with month-end and year-end closing activities.
2. Coordination:
- Liaise with the Purchasing Officer on purchase orders, supplier invoices, and inventory matters.
- Coordinate with Project Executives and the Sales Manager on customer billing and job tracking.
- Liaise with the Purchasing Manager regarding details of cheque payments issued by her.
3. Accounts Receivable:
- Monitor outstanding customer accounts and follow up on payments via calls and emails.
- Escalate issues related to invoicing or overdue accounts to the supervisor.
- Notify the supervisor of projects that are completed and ready for closure.
4. Reconciliation and Reporting:
- Prepare manual bank reconciliation schedules.
- Assist in audit preparations, including compiling audit schedules and supporting documentation.
- Respond to auditor queries related to accounts receivable, accounts payable, bank receipts, purchases, revenue, and general ledger items.
5. Other Tasks:
- Maintain proper filing and organization of accounting records and documents.
- Perform other duties as assigned by the supervisor.
Report job