Admin Assistant (Operations)

COMPANY DESCRIPTION

THK MC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THK MC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THK MC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

As an Admin Assistant, you will assist in the administrative duties of the Home. These include duties pertaining to Operations, HR, Accounts and other ad-hoc tasks. This role requires the person to be meticulous, organised, and helpful. You will be working closely with staff from other departments and disciplines to ensure smooth day-to-day operations of the Home.

Duties and Responsibilities

• Answering telephone and transferring calls appropriately
• Attending to external parties and redirecting them accordingly
• Receiving, recording, and issuing of receipts for donations and nursing fees
• Routine updating and filing of staff and operational registries, including whiteboard charts, training records, and muster lists
• Maintaining office stationary, supplies, and filing cabinets in good order
• Tracking of fixed assets and assets tagging
• Scheduling and Minute writing
• Assist in Accounts-related functions, including Updating of receipt vouchers, Preparing reimbursement claims, Conducting bank runs etc.
• Assist in HR-related functions, including Plotting of rosters into e-Systems, Verifying overtime claims, Tracking of staff work permit renewals and medical check-ups, Upkeeping of foreign staff P-files, etc.
• General Clerical responsibilities

Any other duties as assigned by Superintendent and Assistant Superintendent

• Minimum GCE ‘N', ‘O' level or equivalent

• Post-secondary education/certification in related disciplines would be advantageous
• Neat and Meticulous
• Helpful and Supportive
• Able to work cohesively with colleagues across different departments and disciplines