Key Responsibilities:
Administrative Tasks:
1. Generate daily operation time sheets for operations for approval.
2. Consolidate daily supplier invoices, gather signature and upload to server
3. Maintain and update Leaves
4. Overtime tabulation
5. Generate documents for operations – Service Report, Port Entry documents etc, where required
6. Manage and maintain accurate and up-to-date records and files, both physical and digital.
7. Handle incoming and outgoing mail, emails, and faxes.
8. Coordinate meetings, courses and travel arrangements for employees and management.
9. Maintain office supplies, inventory, and assets.
Sales Support:
1. Daily Managing of LinkedIn account
2. Call and arrange meetings for sales
3. Coordination with project manager for Confirmed Sales
4. Coordination with accounts for billing matters
5. Sending out SOAs to clients
6. Other related administrative for sales matters
Additional Responsibilities:
1. Ensure compliance with company policies, procedures, and regulatory requirements.
2. Develop and implement administrative processes and procedures to improve efficiency.
3. Provide excellent customer service to employees, management, and external stakeholders.
4. Perform other tasks as assigned by the management.
Job Specifications:
1. Education: Diploma in Business Administration, Human Resources, or a related field.
2. Experience: Minimum 2 years of experience in administration or HR support.
3. Attributes/ Skills:
- Excellent communication, organizational, and interpersonal skills.
- Proficiency in Microsoft Office and Google Suite.
- Ability to maintain confidentiality and handle sensitive information.
Working Conditions
1. Environment: Office indoor environment
2. Mental: High attention to detail, Ability to multi-task during busy periods
Equipment Operated
1. Autocount accounting software
2. Infotech System
3. LinkedIN
