Administrative Manager

We are currently looking to hire an Administrative Manager. This individual will be responsible for leading a team of 2-3 administrative staff in managing administrative matters for clients and consultants. This role involves advising and collaborating with joint venture partners on legal and statutory compliance, supporting subcontractors and other stakeholders, and optimizing resource use to ensure projects are on schedule and within budget.

Key Responsibilities

Project and Financial Management:

• Supervise and oversee routine site procurement and integrated works.
• Approve petty cash, manage back charges, and maintain inventory records.

Infrastructure & Compliance:

• Assist in office setup and temporary works, including applying for licenses from relevant authorities (EMA, PUB, SCDF, etc.).
• Monitor environmental controls (ISO framework, pest control, waste management) and conduct internal audits.

Administration & Legal:

• Draft agreements and letters.
• Prepare documentation for and attend court cases.
• Report to clients on various matters, including manpower strength and IT equipment.

HR & Payroll:

• Prepare payroll for workers and drivers.
• Manage HR-related tasks, including training, welfare, and worker records.
• Handle staff timesheets, allowances, and project directory updates.

Financial & Accounting Support:

• Assist with accounts payable (checking invoices) and accounts receivable (raising purchase orders).
• Review joint venture partners' billing.

Insurance & Funding:

• Handle all project insurance matters, including arranging policies and managing claims (C.A.R.) and etc whenever required.
• Responsible for work injury administration (W.I.C.) and work closely with Town Office HR department.

Events & Public Relations:

• Plan and coordinate events, ceremonies, and VIP visits.
• Act as the point of contact for social media and public engagement.

Qualifications:

• A minimum of 15 years of experience in a senior administrative or management role within construction project-based environment.
• Good knowledge of civil, structural, or reclamation work is highly preferred.
• Proficiency in HR Information systems, MS Office Suite and Google Workspace.
• Familiarity with the daily administrative demands of the construction industry.
• Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.
• A proactive team player with strong communication skills and the ability to work autonomously.
• The work location will be in Tuas South Boulevard