Job Responsibilities
- Oversee and manage all administrative tasks to ensure smooth office operations
- Establish a professional communication with our co-living residents, including managing tenancy related enquiries, requests, pre-termination and lease transfers
- Manage tenancy related documentations including tenancy agreements, personal information and rental collection particulars of the residents, security deposits and other important documents.
- Upkeep residents' records.
- Coordinate the monthly invoicing and payment.
- Managing the finance system with finance team on invoices, and security deposit refunds
- Monitor day-to-day functionality of the facilities and liaise with in-house / external team on operational matters when necessary
- Handle company vehicle leasing, and vehicle records up to date.
- Maintain accurate records of logistics operations, including delivery schedules, inventory levels.
- Handling any dormitory and logistical issues and emergency rearrangement that may arise during service delivery
- Liaise with affiliates after investigation and work out the plan for service recovery and improvement
- Manage for new and Renewal office facilities, company vehicles related matters.
- Responsible for maintaining detailed records of vehicle servicing and inspection and scheduling regular vehicle maintenance to ensure operational efficiency, among other fleet management duties
- Handle with government department.
- Compose and edit dormitory and logistics policy, letters, memos, documents, emails and ensure follow up with those that require answers, response and written replies.
- Liaise with headquarter on dormitory and logistics arrangement.
- Perform any ad-hoc relevant task and as assigned by the management.
Requirements:
- at least 3 years of experience in executive support and office management in order to understand the work context and expectations
- Working with other departments to drive necessary changes
- Diploma or Degree in Business Administration or related field
- Strong organizational, communication, time management skills and interpersonal skills
- Ability to multitask, prioritize, and meet deadlines
- Problem-solving skills and the ability to take initiative
- Attention to detail and high level of accuracy
- Knowledge of ISO and risk assessment (for Assistant Manager)
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