Assistant Manager (Nursing Lead Office)

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to the Nursing Lead and her office – including calendar management, meeting coordination, report preparation, drafting correspondence, records management, and project support.
• Foster effective relationships with internal and external stakeholders to ensure smooth scheduling and issue resolution, while maintaining professionalism and efficiency.
• Manage the calendars of the Nursing Lead and co-leads – coordinating meetings, travel, accommodations, and events. Anticipate potential conflicts and make sound recommendations for optimal scheduling.
• Plan and coordinate meetings, workshops, and events related to hospital and clinical service planning. Prepare agendas, presentation materials, and minutes, and monitor follow-ups to ensure progress.
• Draft and finalize correspondence and communication materials for dissemination both internally and externally.
• Support the Nursing Lead’s organizational leadership through various administrative tasks, including preparation of documents, reports, presentations, and information gathering for key meetings.
• Use sound judgment to escalate sensitive issues or concerns appropriately, keeping stakeholder dynamics in mind.
• Ensure guests and visitors receive warm, professional hospitality.
• Collaborate with the Nursing Lead and management to design engagement initiatives for the nursing team.
• Facilitate onboarding for new nursing staff – arrange workspace setups, conduct orientation sessions, and ensure access to systems and necessary tools.
• Work closely with the program office to plan and execute meetings, events, and departmental initiatives.
• Provide backup support for the project program office as needed.
• Carry out other responsibilities as assigned.

Requirements:

Skills & Knowledge:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.
• Tech-savvy with the ability to quickly learn and adapt to new software and platforms.
• Excellent command of written and spoken English.

Personal Attributes:

• Strong analytical and communication skills, with the ability to influence and present effectively.
• Skilled in accurate minute-taking and documentation, even during complex discussions.
• Independent and reliable with the ability to work collaboratively across multiple teams.
• Highly organized, detail-oriented, and able to manage multiple tasks efficiently under tight deadlines.
• Quick-thinking, adaptable, and confident in fast-paced, dynamic environments.
• Discreet, tactful, and capable of handling confidential information with professionalism.
• Proactive, accountable, and results-driven.

Educational Qualifications:

• Diploma or Bachelor's degree in any field.
Minimum of 3 years of relevant experience, ideally within a hospital or healthcare setting.

Only shortlisted candidates will be notified

EnviroDynamics Solutions Pte Ltd I EA License No.: 12C6285

Ng Chin Shen I Reg. No: R25127347

Email CV to : [email protected]