Chairman Personal Assistant

About the Role

We are looking for a highly reliable and resourceful Personal Assistant to support the Chairman. This role requires a professional working attitude, who can seamlessly manage business and personal matters, coordinate with global stakeholders, and travel internationally at short notice.

Key Responsibilities

Executive & Administrative Support

• Provide full spectrum administrative and personal support to the Chairman, including calendar management, travel planning, and daily coordination.
• Accompany the Chairman on overseas business trips and personal travel, ensuring smooth logistics, accommodation, and schedule management.
• Act as a gatekeeper and liaison with internal teams, business partners, and external stakeholders across different time zones.
• Draft, translate, and review correspondence, documents, and presentations in both English and Chinese.
• Organize and support meetings, prepare agendas, record minutes, and follow up on action points.
• Handle confidential and sensitive matters with absolute discretion and professionalism.

Lifestyle & Family Support

• Manage lifestyle-related arrangements such as dining, events, entertainment, and leisure activities.
• Oversee family-related logistics including schooling, healthcare, household staff coordination, and travel planning.
• Assist with property management, luxury services, and special projects as required.
• Support in organizing private functions, hosting VIP guests, and handling personal errands.

Requirements

• Bachelor’s degree or diploma preferred; strong language, business, or hospitality background an advantage.
• Proven experience as a Personal Assistant / Executive Assistant to C-level executives, entrepreneurs, or in a family office environment.
• Strong organizational skills with the ability to anticipate needs, prioritize tasks, and manage multiple projects.
• Excellent interpersonal and communication skills, with cultural sensitivity.
• Flexible and willing to travel internationally, sometimes on short notice.
• High level of integrity, discretion, and commitment to confidentiality.
• Tech-savvy with proficiency in MS Office and mobile productivity tools.