Job description
Our founder–CEO moves fast, tackling management meetings, product sprints, and last-minute decisions each day. To keep that pace, the CEO needs a versatile partner who can cover classic PA duties and jump on unusual assignments at a moment’s notice. If you thrive on variety, guard confidentiality like a vault, and enjoy turning half-formed ideas into polished results, you’ll love this role.
Key Responsibilities
Executive Support
- Orchestrate an ever-changing calendar (Singapore/PH time zone) with smart buffers for deep work.
- Draft clear, on-brand emails, Slack/Teams posts, and presentation slides that mirror the CEO’s voice.
- Arrange flights, hotels, and ground transport while optimising for cost and convenience.
Ad-Hoc Research
- Rapidly gather information on varied topics — from niche online services to lifestyle purchases — and package findings into concise, actionable summaries.
- Validate sources and highlight key takeaways, saving the CEO time and decision fatigue.
Special Projects & Personal Errands
- Execute one-off tasks ranging from sourcing hard-to-find vendors to managing confidential business initiatives.
- Handle light personal assistance (e.g., property admin, gifting) to free the CEO’s mental bandwidth.
Process & Workflow Optimisation
- Create and maintain clear, repeatable workflows that keep the CEO and wider team on track.
- Track open loops and drive tasks to completion so nothing slips through the cracks.
- Bring strong project-management discipline — juggling multiple projects simultaneously — and leverage modern project-management tools or software (e.g., Trello, Asana, ClickUp) where helpful.
Success Looks Like
- Calendar & Inbox — Smooth Sailing: No clashes, priority messages triaged, and the CEO’s day flows effortlessly.
- Research — On Point: Quick, well-organised summaries that answer the brief and enable fast decisions.
- Special Requests — Handled: Unusual tasks scoped, executed, and closed out before they become urgent.
- Systems — Tight & Transparent: Repeatable playbooks reduce guesswork and surface bottlenecks early.
What Sets You Apart
- Flawless English — written and spoken; you craft clear, persuasive copy on the first pass.
- High Responsiveness — comfortable staying available after hours and handling urgent tasks on short notice.
- Young, Driven, Dynamic — quick learner who embraces new tools and keeps the energy high under pressure.
- Swiss-Army-Knife Mindset — equally at ease booking travel or digging up obscure information online.
- Operational Finesse — you build repeatable systems and love automating the boring stuff.
- Discretion & Integrity — you handle sensitive information and unconventional tasks with absolute confidentiality.
Bonus Points
- Prior experience supporting a founder or C-suite leader in a remote, high-growth environment.
What We Offer
- Fully remote setup with a high-trust, outcome-oriented culture.
- Direct exposure to the CEO’s decision-making process and a front-row seat to scaling an ambitious tech-education venture.
- Freedom to experiment with new tools or workflows that boost efficiency.
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