Executive/Senior Executive, Accounts

JOB SUMMARY

The Executive/Senior Executive, Accounts plays a key role in supporting the Organisation’s financial operations by ensuring accurate, timely, and compliant financial recording and reporting. Working closely with the Manager/Senior Manager, Finance & Governance, and relevant groups, the role is responsible for day-to-day accounting duties, fund reporting, audits, and compliance with regulatory and funding requirements. The Executive/ Senior Executive, Accounts ensures that the Organisation upholds high standards of financial stewardship in line with charity governance expectations.

KEY RESPONSIBILITIES

Financial Operations and Reporting

• Maintain accurate accounting records and supporting documentation for all financial transactions
• Prepare monthly journals, bank reconciliations, and ledger reconciliations
• Assist in the preparation of monthly, quarterly, and year-end financial reports for management and Board review
Track, reconcile, and report fund utilisation and restricted grants

Accounts Payable and Receivable

• Process supplier invoices, staff claims, and recurring payments in a timely and accurate manner
• Verify and prepare payment vouchers with proper supporting documentation
• Issue invoices and track incoming payments, including donations and programme fees
Monitor ageing reports and follow up on outstanding receivables

Audit and Compliance

• Support annual statutory audits, internal audits, and funder audits by preparing schedules and responding to queries
• Ensure compliance with the Charities Act, Accounting Standards for Charities (ASC), and internal financial policies
Assist in the preparation of financial schedules and disclosures for the Annual Report and IPC submissions

Budgeting and Grant Management

• Assist in budget preparation, monitoring, and variance reporting
• Work closely with programme teams to support financial tracking of grants and project budgets
Monitor timelines and assist in preparation of financial reports for grantors and funders

Process Improvement and Controls

• Support the refinement of finance processes to improve efficiency, transparency, and compliance
Ensure adherence to internal control procedures and recommend improvements where necessary

Other Duties

REQUIREMENTS

• Degree in Accounting/Finance, CPA/CA qualification, or Diploma with relevant work experience.
• Minimum 5 years of relevant experience in accounting; experience in non-profit or social service sector is an advantage
• Proficient in accounting software (e.g. Business Central, QuickBooks, or equivalent) and Microsoft Excel
• Familiarity with charity governance and funding compliance requirements preferred
• Strong attention to detail, organisation, and time management
• Able to work independently and as part of a team
• Integrity, accountability, and a commitment to SHINE’s mission
• Only Singaporeans

We regret to inform that only shortlisted candidate will be notified.