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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Facilities Admin and Receptionist
Work Dynamics, Oracle Account
Back-up Receptionist will undertake and be proficient in administrative duties that will include but not be limited to:
Mail / parcel incoming/ outgoing deliveries , internal distribution, and communications to users
Mails and newspaper management
Meeting room bookings and visitors’ registration
Reception and visitor management
Badge management
General enquiries
Answering and screening Incoming calls
Ensuring reception desk is covered at all times
Cheques received to be updated in excel sheet
Arrange monthly courier for deposited cheques
The Receptionist is generally the first point of contact for visitors, users, and vendor personnel. That ever-present welcoming smile and greetings is the start of the great Workplace Experience for visitors and regulars alike. Receptionist needs to portray Professionalism and Demeanor : Maintaining a consistent professional, friendly appearance, and workspace environment.
Facilities Admin will undertake and be proficient in administrative duties that will include but not be limited to:
Day to day operations in handling requests and resolving issues.
Respond to critical equipment alarms during non working hours.
Daily site walk to check for any facilities defects and ensure all equipment is in good working condition . All stationeries topped up and available.
All documents properly recorded and filed.
Ensure all service requests are promptly communicated and attended to (Priority)
Be on top of all the meeting rooms requests and set up according to the users instructions. AV and audio equipment are set-up , tested and in working condition before user starts
Ensure asset retirement process had been properly executed
Ensure lockers, cabinets and pedestals had been properly recorded and managed
Request of Digital signage to be uploaded at the various locations
Vendor work permits including safe work method statements , Risk assessment and service validation submitted to building for approval.
Arranging servicing/ maintenance of vendors for equipment. Communications for the PTW and required documents.
Consumables inventory management which includes stationeries, pantry, and barista supplies
Purchasing of material, equipment & supplies
Monthly Printer meter readings and submit to portal . Erase resigned employees from the printer record .
Create new hire mail slot and retrieve resigned employees mail slot.
A n important aspect of your role is to understand the status of the offices and facilities, for which you will often be tak ing floor walks to inspect the condition of the building.
You will be responsible for room set-ups and booking, and managing Service Request tickets through the platform.
You will be working with vendors for the supply of goods and services, receiving and inventorying stationary items, pantry items and spares such as toner cartridges and light bulbs. You will be sure to check all incoming deliveries for accuracy and to document the receipt of such goods. For vendor services, you will confirm the operatives present their Safe Work Method Statements and you will escort them to the area of work, registering the names and attendance hours. You will not be required to inspect and validate their work if the work is specialized .
P art of your job scope is to hit key performance indicators and meet service levels required . This is on top of Meeting the clients’ facilities needs , Making everyone safe and risk-free , Be a Team Player & Be Client Focused .
Location:
On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
