Human Resource & Administrative Executive

Job Title : Human Resource & Administrative Executive

THE ROLE

Responsible for the full administrative spectrum of HR functions to support ongoing business operations and

growth, Training & Development, Employee Relations, legislative and internal audit compliance and all HR

and others administration matters.

KEY ACCOUNTABILITIES

• Act as Change Agent for the Company to integrate organization & culture, support ongoing changes,
programs & processes
Support to arrange and administer yearly performance evaluation
Support and follow through company’s HR Policies
• Accountable for the accuracy and timeliness of the monthly end to end OT, medical and petty cash
claims for payroll preparations to Head of Department
Support to register staff training & development programs
• Prepare appointment letter for new staff, confirmation, promotions, disciplinary warnings etc. exit
interviews and clearance for resigned staff
• Handle grievances, counselling and disciplinary inquiries and represent organization at personnel-
related hearings and investigations with government authority
Oversee disciplinary matters with all employees
• Oversee the timeliness of Work Permits / S-Passes / E-Passes applications, renewals, terminations and
monitor foreign worker quota. Handle appeals to MOM and other government agencies when required
Involve in yearly accounting and ISO audit preparation and process
• Manage office administration services and reports to ensure overall company efficiency, productivity
and cost effectiveness
Manage and maintain records of company stock keep in company vehicles in charge by staff
Handles all company’s vehicles for maintenance/ repair/ insurance and road tax renewal
• Ensure company’s insurance like Public Liability, Workmen compensation plan and foreign workers’ hospital plan are maintained up to date and renew yearly before expiry dates
• Any other administrative work as deemed necessary by the Management

REQUIREMENTS

2-3 years’ experience as a HR generalist
Able to multi task with strong organization skills to work in a fast-paced environment
Strong background in recruitment, payroll and training would be advantageous
Independent, self -starter, resolving day to day tasks and able to prioritize long term projects
Strong team player and passionate in HR domain
Good understanding of Singapore statues and legislation
Strong communications, able to speak Mandarin is preferred
Demonstrate behaviours alignment to VOIS core values

Systems or software: Infortech HR software