Tender Management
- Draft and prepare tender documents, including scope of work, specifications, and evaluation criteria.
- Coordinate tender publication, clarifications, evaluation, and award processes.
- Liaise with internal departments to gather operational requirements and align them with tender specifications.
- Ensure compliance with internal procurement policies and relevant regulatory guidelines.
- Supervise the conservancy vendor’s daily operations and ensure service levels meet contract requirements.
- Conduct regular site inspections to ensure cleanliness, waste removal, pest control, and landscaping standards are upheld.
- Monitor vendor manpower and deployment of mechanical equipment (e.g., sweepers, cleaning machines).
- Review and validate work schedules, checklists, and service reports.
- Oversee operational and food waste removal, ensuring proper segregation and disposal.
- Monitor desilting and drain cleansing operations to prevent flooding or sanitation issues.
- Track pest control activities and schedule interventions when needed.
- Ensure the conservancy vendor maintains landscaped areas, including grass cutting, tree trimming, and planting.
- Conduct periodic assessments of landscaping conditions and schedule necessary improvements.
- Project execution including putting up Board papers, presentation decks, Purchase Request, justifications, confirm goods receipt in procurement system, write specs and technical requirements, evaluate vendors technical competency for projects.
- Support the planning, execution and provision for current port plans and future needs of the company
- Collaborate with internal teams such as operations, safety, and procurement.
- Serve as a key liaison between the organization and the conservancy vendor.
- Attend meetings, prepare reports, and provide recommendations on vendor or process improvements.
- Identify opportunities for innovation in conservancy operations and tendering processes.
- Stay updated on industry trends, environmental standards, and relevant technologies.
- Recommend process improvements to enhance efficiency and sustainability.
- Lead, support, and develop two direct reports (Conservancy Executive and Administrative Executive), including setting clear goals, conducting performance reviews, and fostering professional growth.
- Continuously evaluate and redefine team roles and responsibilities to align with evolving organizational needs and improve operational efficiency.
- Bachelor's Degree in Engineering, Facilities Management or Business Administration with 3-5 years of related working experience in tender and/or conservancy management.
- Good understanding of regulatory requirements such as NEA, WSH and public sanitation standards preferred.
- Experience in Greenmark application and sustainability project management will be an added advantage.
- Experience in projects with minimum $2 mil in value.
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