Manager (Faculty Admin), School of Computing and Information Systems

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Faculty recruitment and faculty administration
• • Lead and coordinate annual SCIS faculty research mapping exercise.
  • Organise and manage the SCIS faculty research workshops.
  • Manage faculty recruitment process, from advertising at appropriate job boards to new faculty start work.
  • Lead new faculty orientation and manage faculty orientation materials.
  • Manage faculty recruitment reporting.
  • Plan, coordinate and support Dean in the bi-annual faculty meetings.
  • Support SCIS faculty-led conferences and workshops as required.
• Faculty reviews
• • Advise and guide faculty on CV updating for annual reviews.
  • Manage the review submission process to ensure all required documents submitted by faculty are accurate, complete and uploaded in time for reviews with Dean.
  • Manage faculty course evaluations according to the reviews' requirements.
• Faculty travel and claims
• • Lead and advise faculty on SAP Concur travel requests and claims submission.
  • Plan, manage and review faculty conference travel budget.
  • Ensure travel claims are in compliance with SMU and SCIS travel policies.
  • Guide and advise colleagues on managing travel requests and claims.
• Visiting faculty/visitors
• • Supervise colleague managing the visiting faculty/visitor function to ensure compliance with SMU and SCIS travel policies and guidelines.
  • Plan, manage and review visitor budget.
  • Manage visiting faculty/visitors reporting.
• Other administrative support
• • Oversee and manage the room planning and allocation for faculty and visitors.
  • Regular reporting and plan projection of space requirements.
  • Work closely with SMU and SCIS colleagues on SCIS2 office maintenance matters.
  • Any other duties as assigned.

• Degree with at least 5 years of work experience of work experience, preferably in the education industry.
• Analytical and meticulous with an eye for details.
• A strong team player who is also resourceful and is able to work independently.
• Able to multi-task and work under pressure.
• Possess strong interpersonal and communication skills (good verbal and written communication skills).
• Strong planning and organisational skills.

#LI-JN2

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.