Operations Executive

Job Description:

Estate & Facility Operations

• Oversee the upkeep of school buildings as assigned by the Operations Manager
• Implement preventive and corrective maintenance programs for all key systems (Electrical, HVAC, Plumbing etc)
• Conduct regular inspections, initiate timely repairs and recommend improvement plans
• Ensure school infrastructure complies with local building code, safety regulations and MOE Guidelines
• Address feedback or facility issues promptly and professionally
• Ensure school is ready for the start of school day

School Operations

• Oversee and ensure school opens on time
• Be on ground to ensure smooth traffic flow during morning peak hour period
• Cover front-desk duties as and when necessary

Security Management

• Oversee daily security operations and manage outsourced security personnel
• Oversee drop-off point during the morning peak hour period
• Manage requests for viewing of CCTV footage
• Manage staff card access system and issuance of staff access card
• Manage METRO season parking system and issuance of staff parking car decal

Project Management

• Plan, coordinate and oversee projects assigned by the Operations Manager
• Prepare specification documents, evaluation reports and other documentation for Invitations to Quote (ITQ) and Invitations to Tender (ITT)
• Supervise contractors and worksites to ensure safety, quality and compliance
• Ensure Quality assurance processes for project completion verification before payment processing

Event & Logistic Management

• Plan and support logistics (Venue setup/ moving of tables and chairs/ parking) for school events
• Support logistics for school day to day operations

Requirements

• Minimum Diploma in Facilities Management of Equivalent
• Candidates without the minimum qualifications but with at least 5 years of relevant prior experience may apply
• Minimum 3 years of experience in facilities management (including managing outsourced security guards) preferably in a school environment
• Experience managing renovation, repair and improvement projects, preferably in a school environment
• Understanding of building systems, maintenance protocols and safety standards
• Strong communication skills to liaise with stakeholders and vendors
• Team player and but able to work and lead projects independently