Responsibilities:
- Coordinate and manage the Managing Director’s calendar, including scheduling meetings, appointments, and travel.
- Prioritize and organize daily activities, ensuring efficient use of time.
- Act as the primary point of contact between the Managing Director and internal/external stakeholders.
- Handle and screen phone calls, emails, and correspondence, ensuring prompt and appropriate responses.
- Arrange and prepare materials for meetings, including agendas, presentations, and reports.
- Take minutes during meetings and follow up on action items as required.
- Organize complex travel itineraries, including flights, accommodation, and transportation.
- Ensure all travel-related documentation and arrangements are completed efficiently.
- Prepare and proofread documents, reports, and presentations.
- Manage and maintain filing systems, both electronic and paper-based.
- Handle sensitive information with discretion and confidentiality.
- Ensure that all data and records are managed in compliance with company policies.
Requirements:
- Bachelor’s degree or equivalent experience
- Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
- Ability to handle multiple tasks and prioritize effectively
- High level of professionalism and discretion
- Possess a valid class 3/3A driving license
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