Planning and Scheduling Manager

General

Schedule Development and Management:

• Develop detailed project schedules for facility operations, including maintenance, renovations, and new construction by using project management software (Primavera P6) and or other tools.
• Identify milestones, dependencies, and critical paths for facility-related projects.
• Coordinate schedules for multiple teams, contractors, and external vendors.
• To standardize project schedules and reports per Project Control requirements.
• To coach project contractors to transit to Primavera P6 scheduling software and work with them professionally to meet Project Control requirements (meet cost, schedule, and deliverables).

Progress Monitoring and Updates:

• Track and update project schedules to reflect progress.
• Conduct critical path analysis to ensure timely project delivery.
• Monitor schedule performance and provide reports to leadership.
• Identify critical path activities and dependencies to optimize project timelines.
• Highlight and ensure optimal resource utilization and avoiding overallocation.
• Continue monitoring project progress and performance against the established schedule.
• Identify potential delays or risks and propose corrective actions.

Coordination and Communication:

• Collaborate with project managers, engineers, maintenance staff, and other stakeholders to ensure alignment on project timelines.
• Schedule and facilitate coordination meetings to address potential conflicts or changes.
• Act as the main point of contact for schedule-related inquiries.

Risk Management and Mitigation:

• Identify potential scheduling risks, such as resource shortages or delays in procurement.
• Develop and implement contingency plans to address project disruptions.

Reporting and Documentation:

• Prepare reports, Gantt charts, and dashboards to communicate schedule status to stakeholders.
Maintain detailed documentation of schedules, adjustments, and project timelines.

Essential Requirements

Education & Certification

• Bachelor’s degree in Facilities Management, Construction Management, Project Management, or a related field.
• Hold a valid Primavera P6 software license and have proven expertise in using the software

Experience & Skill:

• At least 5-8 years of experience in scheduling for facilities management, construction, or maintenance projects.
• Proven experience in scheduling for facilities management, construction, or maintenance projects.
• Demonstrated expertise in managing large-scale projects involving multiple stakeholders and complex timelines.
• Familiarity with facility operations, building systems, and preventative maintenance programs.
• Experience with coordinating shutdowns, refurbishments, and multi-phase construction schedule
• Proficiency in advanced scheduling software like Primavera P6, Microsoft Project, or Smartsheet.
• Strong understanding of budgeting, procurement timelines, and project cost control.
• Skilled in resource levelling, workload balancing, and critical path analysis.