Programme & Strategy Executive/Assistant Manager

1. Programme Support and Coordination

• Provide day-to-day support to the programme teams in the planning, coordination, and implementation of mentoring sessions and activities.
• Assist in scheduling sessions, liaising with community partners, mentors, and mentees.
• Manage programme materials, logistics, and follow-up actions.

2. Monitoring and Tracking Progress

• Maintain up-to-date records of mentor and mentee engagement, attendance, and progress.
• Support the collation, analysis, and presentation of programme data to inform decision-making.
• Assist in gathering feedback from mentees/mentors to assess programme effectiveness.

3. Finance and Administration

• Provide administrative support related to programme budgeting and expenditure.
• Track and process programme-related expenses, ensuring accuracy and timely submissions.
• Assist in financial documentation for reporting and auditing purposes.

4. Process Improvement

• Support the development and refinement of systems and tools to monitor programme implementation and outcomes.
• Contribute to the streamlining of internal processes to enhance efficiency and quality.
• Work collaboratively with other team members to document best practices and learnings.

Strategy & Coordination

4. Strategic Planning Support:

• Coordinate development and implementation of strategic plans to advance Beautiful People's (BP) mission and vision.
• Collaborate closely with other team members to ensure alignment with BP's long-term goals.
• Continuously assess and refine strategies to enhance BP's impact

5. Implementation Coordination:

• Coordinate the execution of strategic initiatives across different departments within BP.
• Monitor progress and provide support to ensure effective implementation of plans.
• Identify and address any barriers or challenges to successful execution

6. Team Coordination:

• Support the team of office staff members.
• Provide guidance and mentorship to foster professional growth and development.
• Coordinate weekly team huddles to facilitate communication and collaboration.

7. Communication Streamlining:

• Implement efficient communication channels and protocols within the office team.
• Ensure clear and effective communication of organisational goals and priorities.
• Facilitate cross-departmental communication to promote teamwork and synergy.
Be the main point of contact liaising between Office and Exco/Board.

Requirements:

• Programme Coordination Skills: Able to plan, coordinate, and support mentoring sessions and activities with strong logistical and organisational ability.
• Monitoring & Evaluation: Capable of tracking engagement, maintaining accurate records, analysing data, and gathering feedback to improve programme outcomes.
• Strategic Thinking & Implementation : Able to support strategic planning, coordinate initiatives across departments, and ensure alignment with organisational goals.
• Process & Systems Improvement: Proactive in streamlining internal processes, improving efficiency, and documenting best practices.
• Team Coordination & Leadership : Comfortable guiding team members, facilitating meetings, and fostering professional growth and collaboration.
• Strong Communication Skills: Effective in internal and external communication, with the ability to liaise across teams and act as the bridge to Exco/Board.
• Mission-Driven & Adaptable: Passionate about youth development, aligned with BP’s values, and adaptable to dynamic, evolving needs.