Project Manager (Events)

The Blue Pocket (TBP) is looking for a Project Manager (Corporate) to join our fast growing team and company. As a Project Manager, you are the key ingredient of our Account Servicing Teams. You are the person that finds solutions when others can only see problems. You have an enthusiastic approach to servicing clients' needs, and when things gets tough - you rise to the challenge. Reporting directly to the Account Director, you will work on a wide range of projects for our Multi-national client base.

Responsibilities Include:

• Meet with clients to understand their event needs, preferences, and budget, managing clear expectations for both sides
• Develop comprehensive event plans, including timelines, budgets, and logistics, to ensure all details are organized and executed effectively
• Working with internal departments (eg. IT and design) to craft unique events proposals and experiences
• Identify and secure suitable event venues based on client requirements, negotiate contracts, and coordinate site visits as needed
• Source and manage vendors such as caterers, decorators, entertainers, and audiovisual technicians, overseeing contracts, payments, and performance
• Create and manage event budgets, tracking expenses and ensuring adherence to financial targets
• Coordinate event logistics, including setup, teardown, transportation, and staffing, to ensure smooth operations on event days
• Serve as the primary point of contact for clients, providing regular updates, addressing inquiries, and managing expectations throughout the event planning process
• Oversee event setup and execution on-site, ensuring all elements are implemented according to plan and troubleshoot any issues as they arise
• Identify potential risks and develop contingency plans to mitigate them, ensuring the safety and security of attendees and minimizing disruptions
• Conduct post-event evaluations to assess the success of the event, gather feedback from clients and attendees, and identify areas for improvement in future events

Requirements:

• Degree or certification in event planning, or related field
• 4 years of work experience as an event manager or similar role
• Proven experience in organising events
• Outstanding customer service skills
• Good written and verbal communication skills
• Ability to think on your feet and problem-solve in stressful situations
• Ability to source, negotiate with, and manage vendors effectively